Documentation Specialist

Taylor Forge Engineered Systems; Paola (KS); On-site; USD 45,000 - 65,000; Full time

Job summary

Taylor Forge Engineered Systems in Paola, KS is seeking a Documentation Specialist to support the Quality Management System by controlling and distributing formal documents, reviewing quality records, and compiling data for customers.

Under the QA Engineer supervision, you will work with Project Managers and Engineers to ensure documentation obligations are met, maintain files, and train staff on QMS documents and standards.

Qualifications

• High School Diploma required.
• Associate's degree preferred.
• Strong organizational and communication skills are essential.
• Proficiency with MS Office and Adobe Acrobat Pro is expected.

Responsibilities

• Support all aspects of document control for internal and customer use.
• Distribute, review, organize, and compile quality records.
• Maintain QMS documents and procedures across projects.
• Work with Project Managers and Engineers to meet documentation obligations.
• Prepare data packages, material test reports, and conformity certificates.
• Retain and file QA/QC documents; train staff on relevant documents.
• Contribute to process improvements within document control.

Skills

Excellent organizational skills

Strong oral and written communication

Good interpersonal communication

Strong time management

Multi-tasking capabilities

Independent work ability

Microsoft Office proficiency

Adobe Acrobat Pro

Education

High School Diploma

Associate's degree preferred

Tools

Microsoft Office

Adobe Acrobat Pro

Job description

Job Details

Job Location: Paola, KS 66071

Job Shift: First Shift

Position: Documentation Specialist

Department: Quality Assurance

Supervisor: QA Engineer

Location: Paola, KS

Classification: Full-Time

Status: Non-Exempt

Date: May 26, 2022

Job Summary

Under the general direction of the QA Engineer, the Documentation Specialist is responsible for supporting all aspects of document control, both internally within our organization and with our customers. Document control will include distribution of formal documents; review, organization, and compilation of quality records; and other tasks to support the Quality Management System (QMS).

Main Duties/Responsibilities

• Demonstrate and instill the company's core values in all aspects of the job.
• Ensure a safe working environment is maintained at all times by following and promoting safety policies and procedures
• In collaboration with other support functions, strive to do things right the first time.
• Review, revise, and maintain documentation processes and procedures.
• Work closely with Project Managers and Project Engineers to ensure contractual documentation obligations are met.
• Expedite customers, suppliers, and internal personnel to ensure documentation flow supports the overall project schedules.
• Process, record, distribute or submit, and file project transmittals and controlled documents.
• Develop final data packages for projects (e.g., compiling, organizing, copying/scanning, etc.).
• Review and evaluate material test reports against purchase order requirements for acceptability.
• Prepare internal material test reports, certificates of conformity, and ASME Code data reports in a timely manner for the completion of each project.
• Assemble and retain working QA/QC files as documents are received from the different fabrication facilities.
• Issue and manage training to designated personnel in reference to various QMS documents, Engineering Standards, and industry Codes/Standards.
• Assist in the evaluation, selection, and management of any processes and/or software required to perform document control activities more effectively.
• Participate in general process improvements and initiatives.
• Perform various other documentation and administrative duties as needed.

QualificationsQualifications

Any combination of education and experience providing the required skill and knowledge is qualifying. Typical qualifications would be equivalent to:

Education/ Experience

• High School Diploma required
• Associate's degree is preferred

Skills

• Excellent organizational skills
• Strong oral and written communication skills
• Good interpersonal communication skills
• Strong time management skills
• Good multi-tasking capabilities
• Ability to work independently with little direct supervision
• High proficiency with computers including Microsoft Office products and Adobe Acrobat Pro

Licenses

• Valid driver's license and proof of insurability required.

Special Requirements

• Wears personal protective equipment as necessary

Working Conditions

• Extensive periods of sitting and computer work

Safety Hazards

• Moderate exposure to mechanical moving parts, electrical, and fire hazards in shop environment

EOE/Veterans/Disabled