Documentation Control Specialist – Data Center & Power Infra

SpaceXAI; Memphis (TN); On-site; USD 60,000 - 85,000; Full time

Job summary

SpaceXAI is seeking a Documentation Control Specialist to manage and maintain the integrity of technical documents across data center construction, engineering, and operations projects. You will implement document control processes ensuring accuracy, traceability, version control, and regulatory compliance.

The role requires coordinating with engineering, construction, project management, and quality teams to enable fast, organized execution of SpaceXAI's infrastructure buildout.

Qualifications

• 3+ years of experience in Document Control, preferably in construction, data centers, manufacturing, or engineering environments.
• Strong knowledge of document management systems and best practices.
• Excellent organizational skills with high attention to detail.
• Proficiency with Microsoft Office, SharePoint, and common document control platforms.

Responsibilities

• Manage the full lifecycle of project documents including engineering drawings, specifications, submittals, RFIs, change orders, test reports, quality records, permits, as‑built drawings, and operations & maintenance manuals.
• Implement and maintain document control processes using Aconex, Procore, Bluebeam, SharePoint, and other EDMS platforms.
• Perform advanced document markup, review, and collaboration using Bluebeam Revu while enforcing version control, numbering, and revision tracking.
• Process incoming and outgoing documents: review for completeness, register, distribute via transmittals, and track approvals from internal teams and external stakeholders.
• Support regulatory compliance by organizing and maintaining all permits, environmental assessments, safety documentation, and records required for power plant and data center operations.
• Generate status reports, dashboards, and metrics in Procore and Aconex for project leadership.
• Facilitate audits by providing quick and accurate access to controlled documents and records.
• Continuously improve document control workflows and train project team members on Aconex, Procore, and Bluebeam best practices.

Skills

Document management systems

Document control

On-site coordination

Education

Associate or Bachelor’s degree in Business Administration, Engineering Technology, or related field

Tools

Procore

BIM 360

Autodesk Construction Cloud

SharePoint

Job description

SpaceXAI is seeking a Documentation Control Specialist to manage and maintain the integrity of technical documents across data center construction, engineering, and operations projects. You will implement document control processes ensuring accuracy, traceability, version control, and regulatory compliance.

The role requires coordinating with engineering, construction, project management, and quality teams to enable fast, organized execution of SpaceXAI's infrastructure buildout.