Documentation Control Specialist - Infrastructure (Datacenters & Power Plants)

SpaceXAI; Southaven (MS); On-site; USD 65,000 - 90,000; Full time

Job summary

SpaceXAI seeks a Documentation Control Specialist to manage and maintain the integrity of technical documents across data center construction, engineering and operations projects. You will implement document control processes, ensure version control, traceability, and regulatory compliance.

Collaborate with engineering, construction, project management and quality teams to enable fast, organized, and error‑free execution.

Qualifications

• 3+ years of experience in Document Control, preferably in construction, data centers, manufacturing, or engineering environments.
• Strong knowledge of document management systems and best practices
• Excellent organizational skills with high attention to detail
• Proficiency with Microsoft Office, SharePoint, and common document control platforms

Responsibilities

• Manage the full lifecycle of project documents including engineering drawings, specifications, submittals, RFIs, change orders, test reports, quality records, permits, as‑built drawings, and O&M manuals.
• Implement and maintain document control processes using EDMS platforms such as Aconex, Procore, Bluebeam, SharePoint.
• Perform advanced document markup, review, and collaboration while enforcing version control, numbering, and revision tracking.
• Process incoming and outgoing documents: review for completeness, register, distribute via transmittals, and track approvals.
• Support regulatory compliance by organizing and maintaining permits, environmental assessments, safety documentation, and records for power plant and datacenter operations.
• Generate status reports, dashboards, and metrics in Procore and Aconex for project leadership.
• Facilitate audits by providing quick and accurate access to controlled documents and records.
• Continuously improve document control workflows and train team members on best practices.

Skills

Document control

Document management systems

Organizational skills

Microsoft Office / SharePoint

Communication

Education

Associate or Bachelor’s in Business Administration or Engineering Technology

Tools

Procore

BIM 360

Autodesk Construction Cloud

Aconex

Bluebeam Revu

SharePoint

Microsoft Office

Job description

SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands‑on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands‑on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

ABOUT THE ROLE:

As a Documentation Control Specialist at SpaceXAI, you will be responsible for managing and maintaining the integrity of all technical documentation across our data center construction, engineering, and operations projects. You will implement and oversee document control processes that ensure accuracy, traceability, version control, and compliance with internal standards and industry regulations. Working closely with engineering, construction, project management, and quality teams, you will play a key role in enabling fast, organized, and error‑free execution of SpaceXAI's ambitious infrastructure buildout.

RESPONSIBILITIES:

• Manage the full lifecycle of project documents including engineering drawings, specifications, submittals, RFIs, change orders, test reports, quality records, permits, as‑built drawings, and operations & maintenance manuals.
• Implement and maintain document control processes using Aconex, Procore, Bluebeam, SharePoint, and other EDMS platforms.
• Perform advanced document markup, review, and collaboration using Bluebeam Revu while enforcing version control, numbering, and revision tracking.
• Process incoming and outgoing documents: review for completeness, register, distribute via transmittals, and track approvals from internal teams and external stakeholders.
• Support regulatory compliance by organizing and maintaining all permits, environmental assessments, safety documentation, and records required for power plant and datacenter operations.
• Generate status reports, dashboards, and metrics in Procore and Aconex for project leadership.
• Facilitate audits by providing quick and accurate access to controlled documents and records.
• Continuously improve document control workflows and train project team members on Aconex, Procore, and Bluebeam best practices.

BASIC QUALIFICATIONS:

• 3+ years of experience in Document Control, preferably in construction, data centers, manufacturing, or engineering environments
• Strong knowledge of document management systems and best practices
• Excellent organizational skills with high attention to detail
• Proficiency with Microsoft Office, SharePoint, and common document control platforms

PREFERRED SKILLS AND EXPERIENCE:

• Experience with Procore, BIM 360, Autodesk Construction Cloud, or similar tools
• Background in data center, industrial, or mission‑critical facility projects
• Familiarity with engineering documentation standards (e.g., ISO 9001, document numbering systems)
• Experience supporting fast‑paced, high‑growth technology or construction environments
• Associate or Bachelor’s degree in Business Administration, Engineering Technology, or related field

ADDITIONAL REQUIREMENTS:

• Ability to work onsite in Memphis, TN / Southaven, MS area
• Strong communication and interpersonal skills
• Comfortable working in a dynamic, rapidly scaling organization with evolving processes

SpaceXAI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.