Document Specialist - Rights-of-Way & GIS Coordination

Percheron, LLC; Dallas (TX); On-site; USD 52,000 - 62,000; Full time

Job summary

Percheron, LLC is seeking a Document Specialist to support multiple projects in the right-of-way and solar space. You will handle document review, data entry, and coordination with GIS mappings, ensuring accuracy and compliance with client expectations.

This role requires independent work, strong organizational skills, proficiency in MS Office and NSite databases, and the ability to meet tight deadlines while maintaining attention to detail.

Qualifications

• Ability to work independently and QA/QC others work with accuracy.
• Plan and organize workload, adjust to changing priorities, and work well under pressure without supervision.
• Strong communication, attention to detail, and analytical skills.
• Proficient with Microsoft Office Suite of Applications (i.e. Word and Excel).
• Database experience with Percheron’s NSite database and ability to learn client databases.
• Ability to work autonomously and to collaborate fully as a team player.
• Pay close attention to details, and present good planning, organization, and time management skills.
• Work in a team environment and willingness to assume additional or new responsibilities readily.
• Maintain regular attendance as per work schedule; may require overtime if warranted.
• Compliance with applicable laws and Company policies and procedures.

Responsibilities

• Report to the Documents Supervisor who is responsible for the project/assignment and follow the scope of work.
• Manage influx of multiple daily requests with time-sensitive information and meet deadlines.
• Review and analyze title information and documents; enter data in multiple databases.
• Review right-of-way documents and maintain easement records in various databases.
• Prepare option/easement documents using approved templates in compliance with project instructions.
• Scan documents and upload to the document management system and enter data.
• Prepare letters for mailout including Introductory Letters and Survey Notifications.
• QA/QC documents created by another Document Specialist.
• Process option and easement packages and reports under supervisor guidance.
• Maintain title/easement records and documents across databases; keep files organized.
• Verify payment calculations.
• Assist Project Manager with special projects and produce reports.
• Coordinate mapping of all tracts with GIS; familiar with KMZ and CAD sites.
• Submit documents for recording to county offices as instructed.
• Securely maintain original documents and project data.
• Assist other business units with special projects.
• Other duties as assigned.

Skills

QA/QC

Time management

Attention to detail

Communication skills

Team player

Organization

Tools

NSite database

MS Office (Word, Excel)

Job description

Percheron, LLC is seeking a Document Specialist to support multiple projects in the right-of-way and solar space. You will handle document review, data entry, and coordination with GIS mappings, ensuring accuracy and compliance with client expectations.

This role requires independent work, strong organizational skills, proficiency in MS Office and NSite databases, and the ability to meet tight deadlines while maintaining attention to detail.