Multioffice Administrative Specialist — Docs & Coordination

RubinBrown LLP; St. Louis (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

RubinBrown LLP is seeking an Administrative Specialist to support Partners and team members across multiple offices. This role suits a detail-oriented professional who manages priorities and communicates proactively in a fast-paced environment.

The candidate should have an Associate’s or Bachelor’s degree and 2+ years of related administrative experience, with strong skills in Word, Excel, and PowerPoint, and the ability to coordinate across offices at varying priorities.

Qualifications

• Associate’s or Bachelor’s degree is required or preferred.
• 2+ years of related administrative or professional support experience.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Manage the engagement letter process, including preparing, editing, sending, tracking, and finalizing letters through DocuSign.
• Provide administrative support, including billing assistance, database updates, scanning, filing, and document processing.
• Create and edit documents in Word, Excel, and PowerPoint using templates.
• Send and receive documents through DocuSign/SafeSend and prepare communications and materials.
• Provide front desk, phone, and general office coverage as needed.
• Provide backup administrative support and assist with special projects.
• Communicate proactively with internal clients and stakeholders to understand needs and priorities.

Skills

Multitasking

Prioritization

Communication

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

RubinBrown LLP is seeking an Administrative Specialist to support Partners and team members across multiple offices. This role suits a detail-oriented professional who manages priorities and communicates proactively in a fast-paced environment.

The candidate should have an Associate’s or Bachelor’s degree and 2+ years of related administrative experience, with strong skills in Word, Excel, and PowerPoint, and the ability to coordinate across offices at varying priorities.