Document Scanning Specialist

Iron Mountain Incorporated; Omaha (NE); On-site; USD 25,000 - 26,000; Full time

Job summary

Iron Mountain Incorporated is seeking a motivated Document Specialist in Omaha, NE to convert physical records into digital assets with high accuracy and on schedule. You will remove staples, reassemble and index documents while meeting strict production standards, contributing to reliable digital workflows.

You will join a team focused on data integrity, collaborating across internal teams, and maintaining organized processes.

Qualifications

• 0–2 years in a fast-paced, production environment.
• Basic computer knowledge and ability to learn imaging software quickly.
• Attention to detail and ability to maintain production pace.
• Reading, writing and speaking English for safety and compliance.

Responsibilities

• Execute full-cycle document conversion from hard-copy to digital images.
• Follow procedures for quality control and accurate indexing.
• Complete documentation and tracking logs for real-time status updates.

Skills

Attention to detail

Pace for production

English communication

Flexibility for shifts

Tools

Imaging software

Scanning hardware

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain. We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect our data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions?

Job Summary

Iron Mountain is seeking a motivated Document Specialist to join our Digital Solutions team. In this role, you will be responsible for the high-quality conversion of physical records into digital assets, ensuring strict adherence to production schedules, and maintaining 100% accuracy in document indexing and tracking.

What You’ll Do

• Execute Full-Cycle Document Conversion: Prep, sort, and scan hard-copy files into high-quality electronic images, ensuring all staples are removed and documents are reassembled and sequenced correctly after scanning.
• Drive Quality and Data Integrity: Follow precise production procedures for document quality control and indexing, ensuring that all digital outputs meet Iron Mountain’s rigorous standards.
• Collaborate and Track Progress: Complete internal documentation and tracking logs to provide real-time updates on project status, while maintaining a clean and organized work environment to optimize workflow.

What You’ll Bring

• Experience: 0–2 years of experience in a fast-paced, production-oriented environment (we will train you for success!).
• Technical Skills: Basic computer knowledge and the ability to quickly learn imaging software and high-capacity scanning hardware.
• Core Competencies: Exceptional attention to detail, the ability to work at a sustained pace to meet production rates, and the flexibility to adapt to changing project durations and requirements.
• Communication: Proficiency in reading, writing, and communicating in English to ensure safety and operational compliance.
• Shift: Candidates must be fully flexible and available for the following schedules (exact shifts may vary): Shift B ($18.00/hr): Monday at 4:30 AM; Tuesday-Friday at 5:30 AM; plus every other Saturday at 6:00 AM Shift C ($19.00/hr): 11:00 AM-7:30 PM, (Over Time May be Required Saturdays)

What We Offer

• Salary: $18 - $19 Hourly.
• Based on Shift Role Duration: The role is temp to hire, with potential for conversion to a full-time role with benefits after a performance review and project needs.
• Location: 1601 Leavenworth Street, Omaha, NE.

Attendance Policy Acknowledgement

Reliable, punctual attendance is an essential requirement for this role and a core key performance metric. Candidates who demonstrate a pattern of poor attendance or unexcused absences will not meet the minimum requirements of the role and will be subject to immediate termination of employment. By applying for this position, you confirm that you are able to commit to full, reliable attendance.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail].

See the Supplement to learn more about Equal Employment Opportunity.

#OPS Category: Operations Group

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.