Document Scanning & Data Entry Specialist

TechOp Solutions International; Washington (District of Columbia); On-site; USD 36,000 - 48,000; Full time

Job summary

TechOp Solutions International is seeking a detail-oriented Data Entry Specialist to support DHS by scanning, organizing, labeling, uploading, and entering information from paper and electronic documents. This role focuses on accuracy and efficient data handling.

You will maintain orderly files, verify data against source documents, protect sensitive information, and adhere to federal background requirements.

Qualifications

• High school diploma is required.
• At least one year of experience in data entry, document scanning, file organization, clerical support, or a related role.
• Basic proficiency with Word, Excel, Outlook, and electronic filing systems.
• Strong attention to detail and organizational skills.
• Ability to perform repetitive, production-oriented tasks accurately.
• Ability to handle paper files and operate scanning or standard office equipment.
• Ability to maintain confidentiality when handling sensitive information.
• U.S. citizenship and ability to satisfy federal background investigation, suitability, or security requirements.

Responsibilities

• Prepare paper documents for scanning by removing staples, arranging pages, and confirming document order.
• Name, label, index, and organize electronic files according to established conventions.
• Upload documents to designated folders, systems, or document repositories.
• Enter basic document information into spreadsheets, databases, or tracking systems.
• Compare electronic files with source documents to identify scanning or data-entry errors.
• Maintain organized paper and electronic work files.
• Track completed work and report missing, damaged, duplicate, or unreadable documents.
• Protect sensitive information and follow established document-handling procedures.
• Meet established accuracy and daily production requirements.

Skills

Attention to detail

Organizational skills

Data entry

Confidentiality

Repetitive tasks

Education

High school diploma

Tools

Microsoft Word

Excel

Outlook

Electronic filing systems

Job description

TechOp Solutions International is seeking a detail-oriented Data Entry Specialist to support DHS by scanning, organizing, labeling, uploading, and entering information from paper and electronic documents. This role focuses on accuracy and efficient data handling.

You will maintain orderly files, verify data against source documents, protect sensitive information, and adhere to federal background requirements.