Document Scanner / Document Prep Associate

Ultimate Staffing; Costa Mesa (CA); On-site; USD 24,000 - 29,000; Full time

Job summary

Ultimate Staffing in Costa Mesa, CA is seeking a detail-oriented Document Scanner / Document Prep Associate to convert paper records into digital files. This entry-level role is ideal for someone who enjoys focused, independent work and accuracy.

You will prepare documents, remove staples, organize files, ensure correct order, and maintain quality during scanning. The job involves lifting up to 35 lbs and a steady, repetitive workflow in a clean, professional environment with a consistent

Qualifications

• Attention to detail and accuracy.
• Ability to follow processes and instructions.
• Comfortable performing repetitive tasks throughout the day.
• Reliable attendance and punctuality.
• Ability to lift up to 35 pounds.
• No prior experience required, though related roles are a plus.

Responsibilities

• Prepare paper documents for scanning and digital conversion.
• Remove staples, paper clips, sticky notes, and other attachments.
• Organize and sort files; ensure correct document order.
• Maintain quality and accuracy during scanning.
• Handle lifting of boxes up to 35 lbs as needed.
• Perform repetitive scanning-related tasks with consistency.

Skills

Attention to detail

Process adherence

Repetitive tasks

Reliable attendance

Punctuality

Lifting up to 35 lbs

Job description

Are you detail-oriented, reliable, and comfortable with repetitive tasks? We're looking for a Document Scanner / Document Prep Associate to join a growing team that helps convert paper records into digital files. This is a great opportunity for someone who enjoys focused, independent work and takes pride in accuracy.

What You'll Be Doing:

• Preparing paper documents for scanning
• Removing staples, paper clips, sticky notes, and other attachments
• Organizing and sorting files
• Ensuring documents are properly prepared and in the correct order
• Maintaining quality and accuracy throughout the scanning process
• Lifting and moving boxes of documents (up to 35 lbs. occasionally)
• Performing repetitive tasks while maintaining attention to detail

What We're Looking For:

• Strong attention to detail
• Ability to follow processes and instructions
• Comfortable performing repetitive tasks throughout the day
• Reliable attendance and punctuality
• Ability to work efficiently in a fast-paced environment
• Ability to lift up to 35 pounds as needed
• Previous warehouse, production, data entry, clerical, or document management experience is a plus, but not required

Why Apply?

• Entry-level friendly
• Clean, professional work environment
• Consistent schedule
• Opportunity to gain experience with a respected organization
• Temporary and temporary-to-hire opportunities available

This job will pay a range of $17.50 - $21.00 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.