Documentation Scanning Coordinator

Proven Recruiting; Anaheim (CA); On-site; USD 32,000 - 39,000; Full time

Job summary

Proven Recruiting in Anaheim, CA is seeking a Documentation Scanning Coordinator to lead document digitization efforts and ensure data accuracy. You will manage digital filing, metadata, and secure storage while improving workflows and supporting compliance in a regulated environment.

The role requires experience with scanning equipment, document management systems, and strong organizational skills. Training staff and cross-department collaboration are key aspects of the position.

Qualifications

• Experience with document scanning equipment and digital management systems.
• Strong organizational skills and meticulous attention to detail.
• Ability to develop processes and maintain documentation standards.
• Effective communicator able to train staff and collaborate across departments.
• Knowledge of document retention, QA, and compliance in regulated environments.

Responsibilities

• Operate, maintain, and optimize scanning equipment and software for high-quality document conversion.
• Manage digital filing systems, metadata, indexing, and secure storage of electronic records.
• Perform quality reviews to verify accuracy, completeness, and integrity of scanned documents.
• Develop and document scanning procedures, best practices, and workflow improvements.
• Train staff on scanning processes, software, and document management standards with IT and business teams.

Skills

Document scanning

Digital document management

Microsoft Office

Attention to detail

Cross-department collaboration

Tools

Scanning equipment

Metadata indexing software

Job description

Documentation Scanning Coordinator - Anaheim, CA, $23-$28/hr

Are you passionate about creating organized, efficient digital document systems and ensuring data accuracy? Our client, a regulated and process-driven organization, is seeking a Documentation Scanning Coordinator to lead document digitization efforts, improve workflows, and support compliance through effective document management practices.

Who you are:

• Experienced with document scanning equipment, digital document management systems, and Microsoft Office applications.
• Highly organized with strong attention to detail and a proven ability to manage digital records and workflows.
• Skilled at developing processes, maintaining documentation standards, and ensuring data accuracy.
• Effective communicator who can train team members and collaborate across departments.
• Knowledgeable about document retention requirements, quality assurance procedures, and compliance standards in regulated environments.

What you'll do:

• Operate, maintain, and optimize scanning equipment and software to ensure high-quality document conversion.
• Manage digital filing systems, metadata, indexing, and secure storage of electronic records.
• Perform quality reviews to verify accuracy, completeness, and integrity of scanned documents.
• Develop and document scanning procedures, best practices, and workflow improvements.
• Train staff on scanning processes, software, and document management standards while collaborating with IT and business teams.

What does this position pay?

Compensation is determined by several factors which may include skillset, experience level, and education.

The expected range for this role is $23-$28 per hour. Please note this range is an estimate and actual pay may vary based on qualifications and experience.

We actively support and promote people of various backgrounds, from race, religion, gender to geographical area, university, lifestyle, and personality type. Proven Recruiting is minority-owned, majority women, and is a strong advocate for diversity and inclusion in the broader community.