Document Production Specialist

U.S. Legal Support, Inc.; Chicago, Northern (IL, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off and Holidays

Company-Paid Life Insurance

Career Growth Opportunities

Job summary

U.S. Legal Support, Inc. in Chicago, IL, is seeking a dependable Document Production Specialist to join our team.

This role focuses on preparation, organization, production, and delivery of legal records for clients nationwide, requiring attention to detail and accuracy in a fast-paced environment. Responsibilities include preparing and organizing records, creating electronic copies, Bates numbering, file management, quality control, and meeting production deadlines.

Qualifications

• High School Diploma or GED required.
• Minimum of 1 year of relevant professional experience.
• Experience in legal services, records management, or document production preferred.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office and document management systems.

Responsibilities

• Prepare, organize, and maintain legal records and documentation.
• Create and manage electronic and imaged records.
• Scan documents into digital storage systems and drop boxes.
• Apply Bates numbering and other document identification measures as required.
• File various forms of media and maintain organized records.
• Retrieve and route requested files to support internal departments and client needs.
• Maintain accurate record checkout and tracking systems.
• Burn CDs, make copies, assemble binders, and prepare documents for client delivery.
• Meet production deadlines while maintaining a high level of accuracy.

Skills

Attention to detail

Time management

Multitasking

Discretion

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

IL-Chicago-200 W Madison St., Chicago, IL, US

Document Production Specialist

About the Role

U.S. Legal Support is seeking a dependable, resilient, and highly organized Production Specialist to join our team in Chicago, Illinois. This role plays a critical part in the preparation, organization, production, and delivery of legal records and documents for clients nationwide.

The ideal candidate is detail-oriented, enjoys problem-solving, and thrives in a fast-paced environment where accuracy and efficiency are essential. If you take pride in producing high-quality work and providing exceptional service, we encourage you to apply.

Location: Chicago, IL (Onsite)
Schedule: Monday - Friday | 8:00 AM - 5:00 PM

Key Responsibilities

Document Production & Processing

• Prepare, organize, and maintain legal records and documentation.
• Create and manage electronic and imaged records.
• Scan documents into digital storage systems and drop boxes.
• Apply Bates numbering and other document identification measures as required.

File Management & Organization

• File various forms of media and maintain organized records.
• Retrieve and route requested files to support internal departments and client needs.
• Maintain accurate record checkout and tracking systems.

Quality Control

• Conduct quality reviews to ensure completeness, accuracy, and compliance before production and delivery.
• Verify electronic and physical records meet client specifications and company standards.
• Burn CDs, make copies, assemble binders, and prepare documents for client delivery.
• Support the production and distribution of records in various formats.
• Meet production deadlines while maintaining a high level of accuracy.

Qualifications

Education

• High School Diploma or GED required.

Experience

• Minimum of 1 year of relevant professional experience.
• Experience in legal services, records management, document production, administrative support, or a related field is preferred.

Knowledge, Skills & Abilities

• Exceptional attention to detail and organizational skills.
• Strong time management and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to handle confidential and sensitive information with discretion.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office and document management systems.

Why Join U.S. Legal Support?

At U.S. Legal Support, you'll be part of a team dedicated to supporting attorneys, law firms, insurance carriers, and corporations through industry-leading litigation support services. We offer opportunities for growth, a collaborative culture, and meaningful work that directly impacts our clients' success.

U.S. Legal Support offers a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off and Paid Holidays
• Company-Paid Life Insurance
• LifeLock Identity Protection
• Employee Assistance Program
• Employee Engagement Activities and Recognition Programs
• Career Growth and Development Opportunities