Document Production Specialist

U.S. Legal Support; Chicago (IL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) with Company Match

Paid Time Off and Holidays

Company-Paid Life Insurance

Job summary

U.S. Legal Support in Chicago, IL seeks a dependable Production Specialist to prepare, organize, produce, and deliver legal records for clients nationwide. The role emphasizes accuracy, efficiency, and meeting tight production deadlines in a fast-paced environment.

The candidate will manage electronic and physical records, apply Bates numbering, and support multi-format client deliverables while maintaining strict confidentiality and professional communication with internal teams.

Qualifications

• Requires high attention to detail and accuracy.
• Strong time management and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Handle confidential and sensitive information with discretion.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office and document management systems.

Responsibilities

• Prepare, organize, and maintain legal records and documentation.
• Create and manage electronic and imaged records.
• Scan documents into digital storage systems and drop boxes.
• Apply Bates numbering and other document identification measures as required.
• File various forms of media and maintain organized records.
• Retrieve and route requested files to support internal departments and client needs.
• Maintain accurate record checkout and tracking systems.
• Conduct quality reviews to ensure completeness, accuracy, and compliance before production and delivery.
• Verify electronic and physical records meet client specifications and company standards.
• Burn CDs, make copies, assemble binders, and prepare documents for client delivery.
• Support the production and distribution of records in various formats.
• Meet production deadlines while maintaining accuracy.

Skills

Attention to detail

Time management

Problem solving

Confidentiality

Communication

MS Office

Education

High School Diploma or GED

Tools

Document management systems

Job description

About The Role

U.S. Legal Support is seeking a dependable, resilient, and highly organized Production Specialist to join our team in Chicago, Illinois. This role plays a critical part in the preparation, organization, production, and delivery of legal records and documents for clients nationwide. The ideal candidate is detail-oriented, enjoys problem-solving, and thrives in a fast-paced environment where accuracy and efficiency are essential. If you take pride in producing high-quality work and providing exceptional service, we encourage you to apply.

U.S. Legal Support | Full-Time

Location: Chicago, IL (Onsite)

Schedule: Monday - Friday | 8:00 AM - 5:00 PM

Key Responsibilities

Document Production & Processing

• Prepare, organize, and maintain legal records and documentation.
• Create and manage electronic and imaged records.
• Scan documents into digital storage systems and drop boxes.
• Apply Bates numbering and other document identification measures as required.

File Management & Organization

• File various forms of media and maintain organized records.
• Retrieve and route requested files to support internal departments and client needs.
• Maintain accurate record checkout and tracking systems.

Quality Control

• Conduct quality reviews to ensure completeness, accuracy, and compliance before production and delivery.
• Verify electronic and physical records meet client specifications and company standards.

Production & Client Deliverables

• Burn CDs, make copies, assemble binders, and prepare documents for client delivery.
• Support the production and distribution of records in various formats.
• Meet production deadlines while maintaining a high level of accuracy.

Qualifications

Education

• High School Diploma or GED required.

Experience

• Minimum of 1 year of relevant professional experience.
• Experience in legal services, records management, document production, administrative support, or a related field is preferred.

Knowledge, Skills & Abilities

• Exceptional attention to detail and organizational skills.
• Strong time management and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to handle confidential and sensitive information with discretion.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office and document management systems.

Why Join U.S. Legal Support?

At U.S. Legal Support, you'll be part of a team dedicated to supporting attorneys, law firms, insurance carriers, and corporations through industry-leading litigation support services. We offer opportunities for growth, a collaborative culture, and meaningful work that directly impacts our clients' success.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off and Paid Holidays
• Company-Paid Life Insurance
• Parental Leave
• LifeLock Identity Protection
• Employee Assistance Program
• Employee Engagement Activities and Recognition Programs
• Career Growth and Development Opportunities