Document Production Specialist

Chapman and Cutler LLP; Chicago (IL); Hybrid; USD 79,000 - 82,000; Full time

Job summary

Chapman and Cutler LLP in Chicago is seeking a Document Production Specialist to join our in-office team with some remote flexibility. You will handle complex document production, formatting, and conversion tasks, supporting attorneys with precision and speed.

The role requires five years of office experience, excellent typing (65+ wpm), and strong organization. Knowledge of Microsoft Word and Office is essential, with a commitment to information security and firm procedures.

Qualifications

• High school diploma required.
• Excellent typing skills (65+ wpm) and strong spelling/grammar.
• Ability to use firm handbooks and reference materials.
• Demonstrated ability to work collaboratively in a team.
• Five years of office experience.
• Strong organizational skills and knowledge of Microsoft Office.

Responsibilities

• Produce and revise complex documents using Word, spreadsheets, and presentations.
• Maintain accurate production statistics and logs.
• Proofread materials for grammar, typos, and formatting.
• Provide administrative support to attorneys and prepare closing sets and packets.
• Deliver completed work to attorneys and collaborators on time.
• Attend trainings and apply new skills to daily tasks.

Skills

Team collaboration

Attention to detail

Organizational skills

Information security awareness

Education

High school diploma

Tools

Microsoft Word

Microsoft Office

Job description

Chapman and Cutler LLP is seeking to hire a Document Production Specialist to join our Chicago office. The Document Production Specialist is responsible for producing high-quality documents in a timely manner, utilizing word processing systems efficiently, and assisting with all the Firm’s word processing production, spreadsheet, presentation, and conversion requirements. The role also includes working autonomously on one-on-one assignments as necessary and assuming some administrative functions for attorneys. The position requires an in-office presence but includes flexibility for some remote work.

Responsibilities will include, but are not limited to the following:

• Reports for their shift in the office or remotely, if applicable, in a reliable and punctual manner
• Ability to work as part of a team to meet the word processing requirements of the Firm
• Assists in the document production needs for the Firm; types, revises and corrects all types of complex documents using word processing, spreadsheet, and presentation functions
• Understands and utilizes all functions of Microsoft Word, including but not limited to automatic numbering and tables of authority, and has an indepth knowledge of software programs that support document production needs of the attorneys
• Maintains accurate production statistics through timely documentation of information into the appropriate tracking logs
• Receives documents submitted and confirms all necessary information to process the work as needed
• Works one-on-one with attorneys for special projects that require special or specific instruction
• Handles administrative assignments providing direct administrative support for attorneys, including all document processing requirements, such as closing sets, signature packets, and any other production requirements
• Attends scheduled training sessions and incorporates skills in daily work
• Proofreads material for grammatical, typographical or spelling errors
• Organizes and prioritizes numerous tasks and completes them under time constraints
• Communicates and follows instructions effectively from a variety of clients, attorneys, and staff
• Assists in any other area of the Firm as assigned
• Delivers completed work to appropriate author, as requested

Minimum Qualifications:

• High school diploma
• Excellent typing skills (65+ wpm), spelling, grammar and punctuation skills
• Ability to utilize firm handbooks and other reference materials
• Demonstrated ability to work collaboratively as part of a team
• Five (5) years office experience
• High degree of organization; knowledge of Microsoft Office
• Committed to following all Firm security protocols and maintaining information security

In accordance with the Illinois Pay Transparency Law, the expected salary range for this Chicago position is between $79,000 and $82,000. The benefits overview for this position is available for review at the below link.

Benefits Overview

Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.