Document Processing Specialist — Streamline & Scan

U.S. Legal Support; Philadelphia (Philadelphia County); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) with company match

Employee assistance program

Professional growth opportunities

Job summary

U.S. Legal Support is seeking a Document Processing Specialist to handle electronic and physical documents within our proprietary software, ensuring accurate movement through the full processing cycle using both manual and automated workflows.

You will review correspondence, process documents on schedule, maintain accurate electronic filing, and collaborate with Account Managers, Scanning, and Accounting in a standard office setting.

Qualifications

• Proficiency with computers, Windows Explorer, Microsoft Office, Adobe Acrobat, and proprietary software systems.
• Ability to read and interpret open orders, service logs, and procedure manuals; communicate effectively via phone, web conference, and email.
• Basic arithmetic for calculating rates, ratios, and percentages; strong reasoning to solve problems in standard situations.

Responsibilities

• Review, identify, and process correspondence according to approved procedures
• Process electronic documents accurately and within established timelines
• Maintain accuracy in naming, storing, and retrieving electronic files
• Collaborate with internal departments including Account Managers, Scanning, and Accounting
• Process incoming physical mail for in-office staff, including sorting, distribution, and preparation for scanning
• Operate scanning and mailing equipment to ensure timely and accurate processing
• Distribute non-scanned mail to appropriate personnel
• Archive and purge documents in accordance with established schedules
• Audit and process CDs to ensure documents or images are uploaded electronically as required, including following up on pending password access
• Perform additional duties as assigned

Skills

Communication skills

Analytical thinking

Math skills

Problem solving

Education

3 years of experience in document processing

Tools

Windows Explorer

Microsoft Office

Adobe Acrobat

Proprietary software

Job description

U.S. Legal Support is seeking a Document Processing Specialist to handle electronic and physical documents within our proprietary software, ensuring accurate movement through the full processing cycle using both manual and automated workflows.

You will review correspondence, process documents on schedule, maintain accurate electronic filing, and collaborate with Account Managers, Scanning, and Accounting in a standard office setting.