Document Operations Manager

CBRE; Newark (CA); On-site; USD 50,000 - 75,000; Full time

Job summary

CBRE is seeking a Document Engineering Manager to oversee and coordinate document administrative services for a designated location, part of the Office Operations function. You will supervise file maintenance, organize materials, and ensure accurate billing and reporting.

The role involves guiding junior staff and maintaining inventory control for reproduction equipment. Applicants must be authorized to work in the United States without visa sponsorship now or in the future.

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Ability to follow and establish basic work routines and standards.
• Strong communication skills to exchange straightforward information within the team.
• Advanced knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Strong organizational skills with an inquisitive mindset and the ability to solve typical and atypical problems without supervisory approval.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.
• Ability to work under moderate supervision and guidance, following standardized procedures and practices.

Responsibilities

• Supervise and coordinate the maintenance of files and filing systems under departmental policies and procedures.
• Review and file various types of materials; conduct research related to materials as needed.
• Oversee the transfer of information from reports, files, and other documents into prepared master code sheets, ledgers, journals, and other recordkeeping systems.
• Ensure accurate calculation, preparation, issuance, and submission of bills, invoices, and other payment records for billable documents or services.
• Manage mail operations, office supplies, and office equipment, ensuring smooth daily operations.
• Identify and resolve straightforward problems using existing procedures, with limited opportunity to exercise discretion.
• Deliver output by following defined procedures and processes, providing guidance and supervision to junior staff.
• Ensure compliance with customer expectations for ordering, stocking, and maintaining inventory control for reproduction equipment.
• Coordinate and consolidate reporting for equipment performance and materials inventory management.
• Answer common inquiries or complaints from clients, co-workers, and/or supervisors and effectively present information to an internal group.

Skills

Communication

Organizational skills

Problem solving

Attention to detail

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

CBRE is seeking a Document Engineering Manager to oversee and coordinate document administrative services for a designated location, part of the Office Operations function. You will supervise file maintenance, organize materials, and ensure accurate billing and reporting.

The role involves guiding junior staff and maintaining inventory control for reproduction equipment. Applicants must be authorized to work in the United States without visa sponsorship now or in the future.