Engineering Document Manager

CBRE; Newark (CA); On-site; USD 50,000 - 75,000; Full time

Job summary

CBRE is seeking a Document Engineering Manager to oversee and coordinate document administrative services for a designated location, part of the Office Operations function. You will supervise file maintenance, organize materials, and ensure accurate billing and reporting.

The role involves guiding junior staff and maintaining inventory control for reproduction equipment. Applicants must be authorized to work in the United States without visa sponsorship now or in the future.

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Ability to follow and establish basic work routines and standards.
• Strong communication skills to exchange straightforward information within the team.
• Advanced knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Strong organizational skills with an inquisitive mindset and the ability to solve typical and atypical problems without supervisory approval.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.
• Ability to work under moderate supervision and guidance, following standardized procedures and practices.

Responsibilities

• Supervise and coordinate the maintenance of files and filing systems under departmental policies and procedures.
• Review and file various types of materials; conduct research related to materials as needed.
• Oversee the transfer of information from reports, files, and other documents into prepared master code sheets, ledgers, journals, and other recordkeeping systems.
• Ensure accurate calculation, preparation, issuance, and submission of bills, invoices, and other payment records for billable documents or services.
• Manage mail operations, office supplies, and office equipment, ensuring smooth daily operations.
• Identify and resolve straightforward problems using existing procedures, with limited opportunity to exercise discretion.
• Deliver output by following defined procedures and processes, providing guidance and supervision to junior staff.
• Ensure compliance with customer expectations for ordering, stocking, and maintaining inventory control for reproduction equipment.
• Coordinate and consolidate reporting for equipment performance and materials inventory management.
• Answer common inquiries or complaints from clients, co-workers, and/or supervisors and effectively present information to an internal group.

Skills

Communication

Organizational skills

Problem solving

Attention to detail

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

As a CBRE Document Engineering Manager, you will oversee and coordinate document administrative services for a designated location, ensuring efficient and effective operations. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function, or individual contributor.

What You’ll Do

• Supervise and coordinate the maintenance of files and filing systems under departmental policies and procedures.
• Review and file various types of materials; conduct research related to materials as needed.
• Oversee the transfer of information from reports, files, and other documents into prepared master code sheets, ledgers, journals, and other recordkeeping systems.
• Ensure accurate calculation, preparation, issuance, and submission of bills, invoices, and other payment records for billable documents or services.
• Manage mail operations, office supplies, and office equipment, ensuring smooth daily operations.
• Identify and resolve straight forward problems using existing procedures, with limited opportunity to exercise discretion.
• Deliver output by following defined procedures and processes, providing guidance and supervision to junior staff.
• Ensure compliance with customer expectations for ordering, stocking, and maintaining inventory control for reproduction equipment.
• Coordinate and consolidate reporting for equipment performance and materials inventory management.
• Answer common inquiries or complaints from clients, co-workers, and/or supervisors and effectively present information to an internal group.

What You’ll Need

• High School Diploma or GED with 3-4 years of job-related experience.
• Ability to follow and establish basic work routines and standards in the application of work.
• Strong communication skills to exchange straight forward information and explain detailed and complicated information within the team.
• Advanced knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Strong organizational skills with an inquisitive mindset and the ability to solve typical and atypical problems without supervisory approval.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.
• Ability to work under moderate supervision and guidance, following standardized procedures and practices.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

Why CBRE

We lead by example, guided by the needs of the cities we inhabit, the communities we build, and the world we live in. The more perspectives we have, the more dimensions we’re able to see. A culture of respect, integrity, service, and excellence shapes our approach to every opportunity.

Our competitive and comprehensive benefits program was designed to make sure you feel valued with benefits that support the mental, physical, emotional, and financial health of you and your family.

Maintain your career momentum with the best tools and training in the industry. You’ll have everything you need to thrive in your role: challenging work, dedication to results, fast-paced assignments, and a culture of constant learning.

Diversity, equity, and inclusion (DE&I) are more than just values- they’re a competitive advantage. By crafting a place where our employees are recognized for their contribution and given a chance to grow, we regularly open ourselves and our business opportunities.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Engineering Document Manager position is $49,500 annually and the maximum salary for the Engineering Document Manager position is $74,880 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).