Office Engineer Document Control Work Location: Los Angeles, CA

PMCS Group, Inc.; Los Angeles, California (CA, MO); On-site; USD 75,000 - 95,000; Full time

Job summary

A construction management firm in Los Angeles seeks an Office Engineer specializing in Document Control for Building, Marine, and Port projects. The ideal candidate will manage documentation processes, support project teams, and ensure timely results with a focus on customer service. Requirements include 5-10 years of experience in document processing, relevant software knowledge, and a proactive, organized approach. This position is vital for maintaining accurate project records in a dynamic environment.

Qualifications

• 5-10 years experience with document processing and data management.
• Experience managing a Document Control effort for large-scale construction projects.
• Ability to produce accurate results under tight deadlines.

Responsibilities

• Maintain file documentation for building, marine, and port projects.
• Distribute, archive, and manage project-related records.
• Assist project teams in organizing workflows and approvals.

Skills

Document processing

Data management

Effective communication

Time management

Proactive attitude

Attention to detail

Customer service

Education

Certification for document control professionals

Tools

Construction management database software

Microsoft Office 365

Adobe Acrobat

Job description

Office Engineer – Document Control (Building, Marine, Port) – Los Angeles, CA

Experience with maintaining file documentation of Building, Marine, and/or Port Projects.

Process, distribute, retrieve, maintain, and archive all project-related records received. Assist in managing electronic and hard copy project and program records/files.

Minimum Required Qualifications

• 5-10 years’ experience with document processing and data management. Document processing experience with Building, Marine, and/or Port Projects.
• Certification for document control professionals is highly desirable.
• Previous experience managing a Document Control effort for a large-scale ($25M+) construction project or program required. Experience in a large-scale, billion-dollar public-sector construction program is highly desirable.
• Effective oral and written communication skills.
• Must be a proactive, self‑starter, with a results‑oriented focus, and willing and capable of assuming additional responsibilities.
• Highly organized and detail‑oriented.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer‑service attitude.
• Must possess a “can‑do” attitude: able to produce consistently accurate results at a fast pace.
• Experience with construction management database software, Microsoft Office 365, and Adobe Acrobat.
• Experience working on building, marine, or port projects.

Required Experience

• The control, scanning, indexing, linking, hardcopy filing, and distribution of documents. Manage the flow of records to project participants, including correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Prepare transmittals, distribute documents, and retrieve documents through the client's software.
• Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to adapt to changing priorities readily.
• Assist the Project Manager, the Construction Manager, and the Project Team in all matters related to project records and the control and distribution of documents.
• Support for project teams in organizing workflows and approvals.
• Participation in project meetings, as necessary. Prepare and distribute meeting minutes.