Document Management Specialists

Course Advisor; United States; On-site; USD 47,350 - 144,820; Full time

Job summary

Course Advisor is looking for a Document Management Specialist to implement and administer document management systems. Responsibilities include analyzing performance data, implementing electronic processing systems, and keeping up with technology developments. Strong skills in reading comprehension, active listening, and critical thinking are essential. The role offers a salary between $47,350 and $144,820 per year, with various tools including Microsoft Office and Adobe products.

Responsibilities

• Analyze, interpret, or disseminate system performance data.
• Implement electronic document processing systems.
• Keep abreast of developments in document management technologies.
• Implement scanning or automated data entry procedures.
• Conduct needs assessments for document management requirements.
• Propose recommendations for improving content management capabilities.

Skills

Reading Comprehension

Active Listening

Monitoring

Writing

Critical Thinking

Complex Problem Solving

Tools

Microsoft Excel

Microsoft Word

HTML

Microsoft PowerPoint

Microsoft Outlook

Microsoft Access

Microsoft Windows

Microsoft Project

Autodesk AutoCAD

Adobe Acrobat

Microsoft Visio

Microsoft SharePoint

Adobe Photoshop

Microsoft Dynamics

Linux

IBM Notes

Microsoft Visual Basic

FileMaker Pro

XML

Microsoft SQL Server

Job description

Document Management Specialist

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

Responsibilities

• Analyze, interpret, or disseminate system performance data.
• Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
• Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
• Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
• Conduct needs assessments to identify document management requirements of departments or end users.
• Propose recommendations for improving content management system capabilities.

Qualifications

• Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
• Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Writing: Communicating effectively in writing as appropriate for the needs of the audience.
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Related Job Titles

• Document Management Technician
• IT Project Manager
• Enterprise Records Analyst
• Records Manager
• Document Imaging Specialist

Salary

The average yearly salary of a Document Management Specialist ranges between $47,350 and $144,820.

Tools

• Microsoft Excel
• Microsoft Word
• Hypertext Markup Language (HTML)
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Access
• Microsoft Windows
• Microsoft Project
• Autodesk AutoCAD
• Adobe Acrobat
• Microsoft Visio
• Microsoft SharePoint
• Adobe Photoshop
• Microsoft Dynamics
• Linux
• IBM Notes
• Microsoft Visual Basic
• FileMaker Pro
• Extensible Markup Language (XML)
• Microsoft SQL Server