Sr Doc Controls Specialist

HNTB Corporation; Atlanta (GA); On-site; USD 70,000 - 90,000; Full time

Job summary

A large infrastructure solutions provider in Atlanta is seeking a Project Controls Specialist to lead document management efforts. The ideal candidate will have 9 years of relevant experience or 11 years in lieu of a degree. Responsibilities include defining document standards, managing document control processes, and providing training for project personnel. Strong communication and critical thinking skills are essential. This full-time position offers a chance to work on significant infrastructure projects.

Qualifications

• 9 years of relevant experience in project controls and/or technical administrative support.
• Ability to see impact of decisions throughout the system.

Responsibilities

• Define standards and workflows for document management.
• Establish the document controls strategy under corporate guidelines.
• Manage and audit document control processes and systems.
• Develop and implement document retention processes.
• Provide training to project personnel on policies and procedures.

Skills

Proficiency in Microsoft Office Suite

Strong communication and collaboration skills

Critical thinking

Education

Associate's degree in relevant field

In lieu of degree, 11 years of project controls experience

Job description

What We're Looking For

• Proficiency in Microsoft Office Suite.

• Prior experience working with or supporting Georgia Department of Transportation (GDOT) projects, processes, or stakeholders.

• Demonstrated ability in technical writing, including developing and maintaining work instructions, standard operating procedures, and project documentation.

• Strong communication and collaboration skills, with the ability to work effectively across multidisciplinary teams and with client stakeholders.

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails providing leadership and expertise in researching and implementing document controls tools and best practices. Administering the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability. Defines normal standards and workflows for document management as well as administers the collection, authorizing, publication, storage and retrieval of documents. Provides training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel. May mentor, direct, and oversee the work of earlier career staff.

What You’ll Do:

• Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval and retention of documents.

• Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.

• Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.

• Develops and implements document retention and archival processes that align with HNTB and client needs and comply with applicable laws.

• Reviews new and revised documentation for suitability and conformance to HNTB or client standards.

• Performs and/or supports quality reviews and audits associated with document controls procedures.

• Provides training to project personnel regarding document control and record retention policies, procedures, and project management system use.

• Quality controls all doc control deliverables prepared by support staff.

• Mentors Document Controls Specialists I, II and III if applicable and may serve as technical lead.

• Performs other duties as assigned.

What You’ll Need:

• Associate's degree in relevant field and 9 years relevant experience, or

• In lieu of degree, 11 years of project controls and/or technical administrative support experience

What You'll Bring:

• Ability to organize and think in a structured way

• Critical thinker able to see impact of decisions throughout system

• Ability to communicate with other staff and management

What We Prefer:

• One or more of the following certifications: CSI Construction Documents Technologist (CDT) or equivalent, PMI Project Management Professional (PMP) or equivalent

• Experience in 2 or more phases of project lifecycle (e.g., predesign, design, procurement, construction, and post-construction phases)

• Experience working as client's PM/CM agent (e.g., providing program management/construction management services), or as part of design-build contractor (or equivalent design and construction experience)

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.

#SR #ProjectControls #Administration

Locations:

Atlanta, GA

NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Project Controls Group

ReqID: R-29416