Document Controls Specialist for Major Construction Projects

KEITH; Town of Florida (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

100% PAID Medical, Dental, and Vision

Employer matched 401K - 100% Vested on

Paid Parental leave and Life Insurance

PTO, Holidays, and more!

Job summary

KEITH is seeking a Document Controls Specialist to support a major construction management project in Belle Glade, Florida. You will oversee all project doc control, ensure precise maintenance, and coordinate with owners, designers, engineers, and contractors to keep information flowing on schedule.

The role requires EDMS proficiency, attention to detail, and teamwork on large capital projects with a focus on compliance and quality assurance.

Qualifications

• Experience supporting engineering/construction documentation.
• Knowledge of document control principles and records management.
• Experience with large capital projects and EDMS systems.

Responsibilities

• Oversee project documentation including drawings, specs, RFIs, submittals, contracts and reports.
• Administer and maintain the EDMS with version control and distribution.
• Establish document control procedures and ensure compliance.
• Review documents for accuracy and completeness per protocols.
• Coordinate transmittals among owner, design team, and contractors.
• Maintain revision status of drawings and technical records.
• Prepare logs, registers, and metrics for reporting.
• Assist audits, QA reviews, and regulatory activities.
• Coordinate closeout docs, turnover packages, and manuals.
• Mentor junior staff and drive process improvements.

Skills

Document controls

EDMS experience

Quality management

Office software

Attention to detail

multitask

Education

Associate's degree

Bachelor's degree

Construction/Engineering field

Tools

EDMS

Microsoft Office

Teams/Outlook

Job description

KEITH is seeking a Document Controls Specialist to support a major construction management project in Belle Glade, Florida. You will oversee all project doc control, ensure precise maintenance, and coordinate with owners, designers, engineers, and contractors to keep information flowing on schedule.

The role requires EDMS proficiency, attention to detail, and teamwork on large capital projects with a focus on compliance and quality assurance.