Project Administrative Assistant

KEITH; Town of Florida (NY); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

100% PAID Medical, Dental, and Vision

Employer matched 401K - 100% Vested on

Day 1 401K vesting

Paid Parental leave and Life Insurance

PTO, Holidays, and more

Job summary

KEITH is hiring a Project Administrative Assistant to support a major construction management project in Belle Glade, Florida. You will maintain project records, track documents, coordinate meetings, and prepare reports to assist the project team.

Ideal candidates bring 2+ years of administrative or project coordination experience, strong organization, and excellent communication skills, with on-site work in Belle Glade, FL. Proficiency in Microsoft Office is required.

Qualifications

• 2+ years of administrative or project coordination experience.
• Strong organizational and detail-oriented skills.
• Proficiency with Microsoft Office suite.
• Excellent written and verbal communication.
• Ability to manage multiple tasks and deadlines.
• On-site work in Belle Glade, Florida.

Responsibilities

• Provide administrative support to the project management and construction team.
• Maintain organized electronic and paper project files and records.
• Receive, organize, track, and distribute project documents and correspondence.
• Maintain logs and tracking spreadsheets for documents and activities.
• Prepare, format, and distribute reports and meeting materials.
• Schedule meetings, prepare agendas, and record minutes.
• Track action items and deadlines to keep the project on schedule.
• Coordinate distribution of drawings, specs, and reports.

Skills

Organization

Attention to detail

Communication skills

Multi-tasking

Time management

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

KEITH is seeking a highly organized and detail-oriented Project Administrative Assistant to support a major construction management project in Belle Glade, Florida.

This is a great opportunity for someone who enjoys keeping projects organized, working with a team, and making sure the details are handled. The Project Administrative Assistant will provide day-to-day administrative and project support, including maintaining project records, tracking documents and correspondence, coordinating meetings, preparing reports, and assisting the project team with a variety of administrative needs.

Project Administrative Assistant

Location: Belle Glade, FL

KEITH is seeking a highly organized and detail-oriented Project Administrative Assistant to support a major construction management project in Belle Glade, Florida.

This is a great opportunity for someone who enjoys keeping projects organized, working with a team, and making sure the details are handled. The Project Administrative Assistant will provide day-to-day administrative and project support, including maintaining project records, tracking documents and correspondence, coordinating meetings, preparing reports, and assisting the project team with a variety of administrative needs.

What You\'ll Do:

• Provide administrative support to the project management and construction management team

• Maintain organized electronic and paper project files and records

• Receive, organize, track, and distribute project documents and correspondence

• Maintain logs and tracking spreadsheets for project documents, submittals, RFIs, correspondence, and other project activities

• Assist with preparing, formatting, and distributing reports, meeting materials, correspondence, and other project documentation

• Schedule meetings and assist with meeting agendas, sign-in sheets, minutes, and follow-up items

• Track action items, deadlines, and project deliverables to help keep the project team on schedule

• Coordinate the distribution and filing of drawings, specifications, reports, and other project documents

• Assist with document uploads, file organization, naming conventions, and version tracking within project systems

• Communicate with project team members, contractors, consultants, and other project stakeholders to collect and distribute information

• Assist with project closeout activities, including organizing final documentation and project records

• Support the project team with other administrative and coordination needs as they arise

What You\'ll Need:

• 2+ years of administrative, office, project coordination, or related experience

• Strong organizational skills and exceptional attention to detail

• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams

• Strong written and verbal communication skills

• Ability to manage multiple tasks, prioritize deadlines, and stay organized

• Comfortable working with electronic files, spreadsheets, databases, and document management systems

• Professional, dependable, and able to work effectively with a variety of people

• Construction, engineering, architecture, or project experience is a plus

• Ability to work on-site in Belle Glade, Florida
  

We offer competitive benefits, including:

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K - 100% Vested on Day 1 of contribution!!!
• Paid Parental leave and Life Insurance
• PTO, Holidays, and more!