Construction Project Admin & Documentation Coordinator

KEITH Engineering Design; Florida; Híbrido; USD 35 000 - 48 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical benefits

Dental benefits

Vision benefits

401K

Parental leave

Life Insurance

PTO

Resumo da oferta

KEITH Engineering Design is seeking a highly organized Project Administrative Assistant to support a major construction management project in Belle Glade, Florida. The role focuses on maintaining project records, tracking documents, coordinating meetings, and assisting the team with a range of administrative tasks.

The ideal candidate will have 2+ years of administrative or project coordination experience, strong organizational skills, and proficiency with Microsoft Office.

Qualificações

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and prioritize deadlines.
• Comfortable working with electronic files, spreadsheets, and project systems.

Responsabilidades

• Provide administrative support to the project management and construction management team.
• Maintain organized electronic and paper project files and records.
• Receive, organize, track, and distribute project documents and correspondence.
• Maintain logs and tracking spreadsheets for project documents, submittals, RFIs, correspondence, and other project activities.
• Assist with preparing, formatting, and distributing reports, meeting materials, correspondence, and other project documentation.
• Schedule meetings and assist with meeting agendas, sign-in sheets, minutes, and follow-up items.
• Track action items, deadlines, and project deliverables to help keep the project team on schedule.
• Coordinate the distribution and filing of drawings, specifications, reports, and other project documents.
• Assist with document uploads, file organization, naming conventions, and version tracking within project systems.
• Communicate with project team members, contractors, consultants, and other project stakeholders to collect and distribute information.
• Assist with project closeout activities, including organizing final documentation and project records.
• Support the project team with other administrative and coordination needs as they arise.

Conhecimentos

Organization

Attention to detail

Communication

Multitasking

Ferramentas

Microsoft Office

Descrição da oferta de emprego

KEITH Engineering Design is seeking a highly organized Project Administrative Assistant to support a major construction management project in Belle Glade, Florida. The role focuses on maintaining project records, tracking documents, coordinating meetings, and assisting the team with a range of administrative tasks.

The ideal candidate will have 2+ years of administrative or project coordination experience, strong organizational skills, and proficiency with Microsoft Office.