Document Control Analyst

NES Fircroft; Town of Texas (WI); On-site; USD 39,000 - 45,000; Full time

Job summary

NES Fircroft is seeking a skilled Document Control Analyst to support project teams with organized documentation and governance across the full project lifecycle. You will develop, maintain, and enforce document management plans, administer systems like SharePoint, and ensure accurate naming, filing, and archiving of records.

Post-secondary education in a related field and 3+ years in document control are required; strong organizational skills, attention to detail, and the ability to manage

Qualifications

• 3+ years in document control or records management.
• Experience managing project documentation through full lifecycle.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with SharePoint and document management platforms.

Responsibilities

• Develop, maintain, and execute project information management plans.
• Administer and support project document management systems and collaboration platforms.
• Establish document repositories, metadata structures, security settings, and access permissions.
• Create and maintain transmittal logs, distribution matrices, and master document registers.
• Track document submissions, revisions, approvals, and distributions.
• Ensure proper document naming, numbering, filing, and records management practices.
• Manage sensitive, confidential, and regulated information in accordance with established policies.
• Monitor information deliverables and follow up on missing or outstanding documentation.
• Coordinate with project managers, engineers, field personnel, and contractors to resolve document discrepancies.
• Support project turnover and closeout activities, including records organization and archiving.
• Maintain project deliverable tracking tools and reporting requirements.
• Perform additional project support tasks as needed.

Skills

Document control

Records management

Stakeholder coordination

Attention to detail

Organizational skills

Multi-priority management

Education

Post-secondary education in a related field

Tools

SharePoint

Document management systems

Job description

Document Control Analyst

Contract Duration: 1 year onsite

Rate: 28-33

Location: Houston, TX

Position Overview We are seeking an experienced Document Control Analyst to provide document management and information governance support for project teams. This role is responsible for ensuring project documentation is properly organized, tracked, maintained, and archived throughout the project lifecycle, from initiation through closeout.

Key Responsibilities

• Develop, maintain, and execute project information management plans.
• Administer and support project document management systems and collaboration platforms.
• Establish document repositories, metadata structures, security settings, and access permissions.
• Create and maintain transmittal logs, distribution matrices, and master document registers.
• Track document submissions, revisions, approvals, and distributions.
• Ensure proper document naming, numbering, filing, and records management practices.
• Manage sensitive, confidential, and regulated information in accordance with established policies.
• Monitor information deliverables and follow up on missing or outstanding documentation.
• Coordinate with project managers, engineers, field personnel, and contractors to resolve document discrepancies.
• Support project turnover and closeout activities, including records organization and archiving.
• Maintain project deliverable tracking tools and reporting requirements.
• Perform additional project support tasks as needed.

Required Qualifications

• Post-secondary education in a related field.
• 3+ years of experience in document control, records management, or project document administration.
• Experience managing project documentation throughout the full project lifecycle.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with document management systems and collaboration platforms, including SharePoint.
• Strong communication and stakeholder coordination skills.

Preferred Qualifications

• Experience supporting engineering, construction, infrastructure, or capital projects.
• Knowledge of document control best practices, records retention requirements, and information governance standards.
• Experience working with contractors and cross-functional project teams.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.