Document Controller Specialist

Ampcus, Inc; Houston (TX); On-site; USD 70,000 - 85,000; Full time

Job summary

A consulting firm located in Houston, TX, is seeking a motivated Document Controller Specialist. This role focuses on ensuring the quality of document control products and services for project teams in compliance with engineering standards. Key responsibilities include implementing document control specifications, tracking contractor deliverables, and maintaining accurate documentation to support project needs. The ideal candidate will have 2-4 years of experience in the oil and gas industry and proficiency in MS Word, Outlook, and Excel.

Qualifications

• Requires 2-4 years of experience in the oil and gas industry.
• Must have experience with revision control and deliverables registers.
• Proven ability to manage correspondence effectively.

Responsibilities

• Implement document control specifications and track contractor deliverables.
• Ensure reliability and traceability of project data.
• Generate and maintain Master Deliverables Register.

Skills

Intermediate to expert proficiency in MS Word, Outlook and Excel 2007

Experience with deliverables management

Experience in implementing document management systems

Experience in navigating Electronic Data Management Systems

Strong communication skills

Education

2-4 years direct experience in engineering and vendor document management

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title:

Document Controller Specialist

Location:

Houston, TX

Summary:

The primary function of the Document Controller/Specialist (Engineering) is the quality of Document Control products and services to project teams and compliance with E&C project excellence.

Responsibilities:

• This role will be accountable for the implementation of existing document control specifications.
• This role will be accountable for tracking contractor and vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, distribution and transmittal histories).
• This role will be accountable for the reliability, retrievability and traceability of the project data that is officially transmitted to and from Client and in accordance with the Document Control standards and specifications.
• Process incoming and outgoing correspondence in a timely manner.
• Generating and updating each supplier's and contractor's Master Deliverables Register in a timely manner (e.g., incoming, outgoing and squad checking processes).
• Ensuring that each applicable metadata field is accurately updated and maintained in each Master Deliverables Register.
• Preparing and implementing squad checking documentation in accordance with procedure and distribution matrices.
• Preparing accurate status reporting based upon the metadata designations and submitting at the determined frequency (per project basis).
• Supporting the Lessons Learned Program as directed by E&C Project Excellence.Document Control.
• Alignment with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable.
• Providing back-up document control support as needed.

Skills:

• Intermediate to expert proficiency in MS Word, Outlook and Excel 2007.
• Experience with, and comprehension of, deliverables management (revision control, deliverables registers, squad checking and libraries).
• Experience with, and comprehension of, transmittals and correspondence management.
• Experience in implementing document management systems to support physical and electronic environments.
• Experience in navigating an Electronic Data Management System environment (such as ProjecTools, Livelink, Documentum, SharePoint, etc.).
• Ability to converse and convey ideas, facts and issues clearly, accurately, coherently and professionally to a diverse project team.

Education/Experience:

• 2-4 years direct experience in engineering and vendor document management in the oil and gas industry.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, protected veterans or individuals with disabilities.