Document Control Coordinator

Airswift; Houston (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Airswift seeks an experienced Document Control Coordinator in Houston, TX to manage official project records across complex capital programs. You will ensure metadata accuracy, handle transmittals with contractors, and enforce document control procedures. This role supports engineering, commercial, and legal teams in a fast-paced environment.

The ideal candidate has 4–6 years in document control, hands-on EDMS experience, and a collaborative, process-driven approach to project documentation.

Qualifications

• Four to six years of document control experience.
• Experience supporting a turnaround/shutdown/outage (TA/TAR/STO) in a plant, refinery, chemical, or LNG site as a document controller.
• Minimum of three years administering and using an electronic document management system.
• Proven ability to distinguish between different types of project documentation.
• Experience working within an integrated team environment.
• Ability to manage multiple competing priorities and work to short timeframes.

Responsibilities

• Manage all official project documentation within the document management system.
• Review, classify, and quality check project and vendor documentation for completeness and compliance.
• Maintain and update project records, metadata, document numbering, titles, revisions, and status information.
• Coordinate the transmittal of information between the company and contractors to support efficient document flow.
• Track and expedite the internal review status of project documentation.
• Support consistency of document control processes, training, and procedural enforcement.
• Assist with supplier and contractor compliance relating to project document management, metadata, and transfer requirements.
• Provide technical support and guidance for the administration of electronic project files and document management processes.
• Help develop and maintain project forms and contribute to process improvements where applicable.
• Assist with training additional project document controllers as required.

Skills

Electronic document management systems

Document review

Metadata quality checking

Organisational skills

Interpersonal and communication skills

Proactive mindset

Microsoft Word

Microsoft Excel

Microsoft Outlook

Database tools

Search filters and reporting

Core computer principles

Tools

Electronic Document Management System (EDMS)

Job description

Vacancy Overview Document Control Coordinator – Houston, TX A leading company in the energy and major project environment is seeking an experienced Document Control Coordinator to support the successful delivery of project documentation across complex capital projects. This Document Control Coordinator opportunity will focus on managing official project documentation, maintaining accurate records within an electronic document management system, and ensuring effective information flow between project stakeholders and contractors. The Document Control Coordinator will play a key role in document quality control, metadata accuracy, transmittal management, and procedural compliance across technical, commercial, and legal project records.

Key Responsibilities

• Manage all official project documentation, including engineering, technical, correspondence, and project management records, within the document management system
• Review, classify, and quality check project and vendor documentation for completeness, accuracy, and compliance
• Maintain and update project records, metadata, document numbering, titles, revisions, and status information
• Coordinate the transmittal of information between the company and contractors to support efficient document flow
• Track and expedite the internal review status of project documentation
• Support consistency of document control processes, training, and procedural enforcement across project teams
• Assist with supplier and contractor compliance relating to project document management, metadata, and transfer requirements
• Provide technical support and guidance for the administration of electronic project files and document management processes
• Help develop and maintain project forms and contribute to process improvements where applicable
• Assist with training additional project document controllers as required

Required Experience

• Four to six years of previous document control experience preferred
• Experience supporting a turnaround/shutdown/outage (TA/TAR/STO) in a plant, refinery, chemical, or LNG site with as a document controller
• Minimum of three years administering and using an electronic document management system
• Proven experience distinguishing between different types of project documentation
• Experience working within an integrated team environment
• Ability to manage multiple competing priorities and work to short timeframes

Required Skills

• Strong knowledge of electronic document management systems
• Excellent document review, classification, and metadata quality checking capability
• Strong organisational and methodical approach to document control activities
• Excellent interpersonal and communication skills, with the ability to interface with colleagues at all levels
• Proactive mindset with a practical, solution-focused approach
• Good working knowledge of Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft Access or similar database tools
• Ability to use filters, searches, wildcards, and reporting functions within database tools
• Strong computer literacy and understanding of core computer and information system principles

Additional Information: Travel may be required, including international travel. This Document Control Coordinator role offers the chance to join a professional team environment where high standards, collaboration, and process excellence are highly valued. For candidates looking to develop their career in a technically focused Document Control Coordinator position, this is a strong opportunity to make an impact on major project delivery. #LI-RF1