Document Controls Specialist

Insight Global; Denver (CO); On-site; USD 90,000 - 103,000; Full time

Job summary

Insight Global is seeking a Knowledge Management & Document Control Specialist to support high-priority document and data requests within a large-scale data center environment. You will manage migrations, investigate data issues, audit documentation, and ensure accuracy and organization of construction and engineering information.

You will review drawings, models, specifications, and submittals, identify inconsistencies, and coordinate resolutions with stakeholders.

Qualifications

• Experience in construction, engineering, or similar project settings.
• Familiarity with document-control workflows.
• Experience with metadata management and data cleansing.
• Strong Google Workspace proficiency (Sheets, Docs, Slides).
• SQL experience and ability to manipulate large datasets.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and triage high-priority document requests.
• Research file availability, version history, metadata, and distribution status.
• Review construction and design documents, including drawings, models, specs, submittals.
• Identify data inconsistencies and coordinate with stakeholders to resolve them.
• Support document migrations in an electronic document management system.
• Perform quality checks for metadata, folder placement, and workflow status.
• Maintain document trackers, dashboards, tools, and internal apps.
• Provide clear status updates through completion.
• Test new tools and processes and provide feedback.
• Identify opportunities to improve workflows through AI and automation.

Skills

Data analysis

Metadata management

Documentation workflows

Attention to detail

Communication skills

Education

Associate degree or equivalent experience

Bachelor's degree in IT/CS/Construction management or related field

Tools

AODocs

Google Apps Script

SQL

Job description

Job Description

The Knowledge Management & Document Control Specialist will support high-priority document and data requests within a large-scale data center environment. This person will manage document migrations, investigate data and metadata issues, audit project documentation, and ensure construction and engineering information is accurate and properly organized.

Responsibilities include:

• Manage and triage high-priority document requests.
• Research file availability, version history, metadata, and distribution status.
• Review construction and design documents, including drawings, models, specifications, and submittals.
• Identify data inconsistencies and coordinate with stakeholders to resolve them.
• Support individual and bulk document migrations within an electronic document management system.
• Perform quality checks for metadata, folder placement, and workflow status.
• Maintain document trackers, dashboards, tools, and internal applications.
• Provide clear status updates and follow requests through completion.
• Test new tools and processes and provide actionable feedback.
• Identify opportunities to improve workflows through AI and automation.

Pay range falls from $65-75/hr

Skills and Requirements

Experience working in a construction, engineering, or similar project environment. Understanding of construction or design documents and document-control workflows. Experience with electronic document management systems, such as AODocs or a similar platform. Experience with data cleansing, formatting, metadata management, taxonomy, or document tagging. Ability to investigate large datasets, identify errors, and determine the appropriate resolution. Proficiency with Google Workspace, particularly Google Sheets, Docs, and Slides. Strong written and verbal communication skills. Ability to manage multiple priorities and complete high-urgency requests. Strong attention to detail and follow-through. Associate degree or equivalent relevant experience. Bachelor's degree in information technology, computer science, business administration, construction management, or a related field. Experience with SQL. Experience with advanced spreadsheet macros or Google Apps Script. Familiarity with AI tools, prompting, or automation frameworks. Experience supporting organizational change management. Experience with software or internal-tool deployments

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].