Senior Document Control Specialist

Axiompmp; Seattle, Northern (WA, KY); Hybride; USD 90 000 - 120 000; Plein temps

Résumé du poste

Axiom, a premier program and project management firm, is seeking a Senior Document Control Specialist to support a major construction project. This remote-friendly role focuses on maintaining organized documentation using SharePoint and ProjectSight, uploading submittals and RFIs, and generating weekly status reports to ensure timely delivery.

The ideal candidate has 2+ years in document management within engineering/construction environments, strong MS Office skills, and experience across

Qualifications

• 2+ years in document or records management in engineering/construction environments.
• Proficiency in Microsoft Office Suite, SharePoint, ProjectSight, and Adobe Pro.
• Associate degree or higher in Computer Science, Business Administration, or related field.
• Strong organizational and data management skills with precision.
• Collaborate effectively across multiple disciplines and departments.

Responsabilités

• Upload submittals and RFIs, produce weekly status reports and track deliverables.
• Maintain project documentation using approved databases and ensure data storage compliance.
• Distribute documents and maintain version control across departments.
• Collect and register technical documents in the company’s system.
• Establish and maintain record retention timelines.

Connaissances

Attention to Detail

Communication & Teamwork

Document management experience

Formation

Associate degree or higher in Computer Science, Business Administration, or related field

Outils

SharePoint

ProjectSight

Adobe Acrobat Pro

Microsoft Office Suite

Description du poste

We Are Hiring: Senior Document Control Specialist

Location: Remote | Project Location: Seattle, WA (Remote)
Employment Type: Full-time, Permanent

Axiom, a premier program and project management firm, is seeking an experienced Senior Document Control Specialist to support a major construction and infrastructure project located in Boston. The successful candidate will be responsible for maintaining organized and updated engineering project documentation using approved project databases such as SharePoint and ProjectSight .

Key duties include uploading submittals and RFIs, producing Weekly Status Reports, deliverable tracking and ensuring data storage practices comply with client laws, regulations, and contractual requirements.

This role requires working closely with the project team to collect, store, and retrieve critical information efficiently. The ideal candidate will be adept at organizing documents by date, discipline, or project type and ensuring that all records are accurate, accessible, and secure.

Key Responsibilities:

As a Senior Document Control Specialist, you will play a key role in maintaining accuracy, consistency, and acessibility across all project documentation.

Distribute documents as needed.

Upload and file documents according to company procedures.

Collect and register technical documents such as drawings and reports in the company’s system.

Review and update documents to support maintenance and quality control.

Keep personnel informed of new document versions and access instructions.

Handle records across various departments and maintain an organized project library database system.

Create document templates for use by other project personnel.

Maintain confidentiality of sensitive materials and control access permissions.

Establish and maintain record retention timelines in accordance with company and client policy.

Perform technical editing of reports and transcribe meeting minutes as needed.

Track deliverables and maintain a submittal matrix to support timely project delivery.

What You'll Bring:

Experience: Minimum 2+ years in document or records management, preferably within engineering, architectural, or construction environments. Prior experience supporting construction projects is required.

Technical Expertise : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, Project Sight, and Adobe pro.

Education : Associate degree or higher in Computer Science, Business Administration, or related field.

Attention to Detail: Strong organizational and data management skills with a focus on precision and document integrity.

Communication & Teamwork : Ability to collaborate effectively across multiple disciplines and
departments, maintaining responsiveness to project needs.

Why Join Axiom?

At Axiom, you will have the opportunity to work alongside experienced professionals delivering transformative, high-visibility projects across transportation, aviation, infrastructure, and facilities. Our collaborative, results-driven environment values technical excellence, innovation, professional growth, and community impact. You’ll contribute to projects that improve mobility, strengthen communities, and shape the places where people live and work.

Equal Opportunity Employer

Axiom is an Equal Opportunity Employer committed to fostering a diverse, inclusive, and respectful workplace. We recruit, hire, train, compensate, and promote employees based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable federal, state, or local laws.

Reasonable Accommodations

Axiom is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. If you require an accommodation during the application or interview process, please contact [e-mail] , and we will work with you to address your needs.