Document Controls Lead for Major Infrastructure Projects

Arcadis U.S.Inc. in; Newark (NJ); On-site; USD 65,000 - 91,000; Full time

Job summary

Arcadis is seeking a highly skilled Document Controls Specialist to support the Gateway Hudson Tunnel Project in the United States. You will oversee and maintain comprehensive project documentation, coordinate reviews, and ensure compliance with environmental permitting requirements while using PMIS tools such as SharePoint, eBuilder, PM Web, Oracle, and Kahua.

The role involves working within a delivery partner framework on a nationally significant infrastructure program.

Qualifications

• 5+ years of experience in document control within large infrastructure/construction projects.
• Proficiency with PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) and Windows-based software.
• Strong attention to detail and ability to organize documents in high-pressure environments.
• Excellent communication and follow-up skills to coordinate with multiple stakeholders.
• Experience on large projects ($500M-$1B) is preferred.

Responsibilities

• Oversee and maintain comprehensive project documentation in alignment with project standards and protocols.
• Organize, classify, and store documents using PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) to ensure accessibility and accuracy.
• Coordinate with internal and external stakeholders to facilitate document reviews and approvals within a 10-day turnaround.
• Actively track and follow up on pending reviews to ensure timely feedback and maintain project momentum.
• Implement version control practices to ensure all documents are current, accurate, and meet project requirements.
• Conduct regular audits and quality checks to maintain document integrity, ensuring compliance with regulatory and project standards.
• Manage document workflows within PMIS tools, troubleshooting issues, and ensuring all team members are proficient in using relevant software.
• Provide training and support to team members on document control processes and software usage as needed.

Skills

Attention to detail

Communication

Stakeholder coordination

Tools

SharePoint

eBuilder

PM Web

Oracle

Kahua

Windows-based software

Job description

Arcadis is seeking a highly skilled Document Controls Specialist to support the Gateway Hudson Tunnel Project in the United States. You will oversee and maintain comprehensive project documentation, coordinate reviews, and ensure compliance with environmental permitting requirements while using PMIS tools such as SharePoint, eBuilder, PM Web, Oracle, and Kahua.

The role involves working within a delivery partner framework on a nationally significant infrastructure program.