Document Controller – ASME/ETO & ISO9001 Docs

Thermon Industries, Inc; Morristown (TN); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Bonus eligibility

Medical, Dental, Vision

401k with Company Match

Paid Time Off

Job summary

Thermon Industries, Inc. is seeking a detail-oriented Document Controller to manage project documentation from kickoff to closeout. You will ensure version control, secure storage, and timely distribution to internal teams and external clients, including ASME/ETO drawings.

Reporting to the Manager of Quality Assurance, you will maintain the Document Distribution Matrix, support ISO9001 standards, and drive improvements in document control across Sales, Engineering and Operations.

Qualifications

• Minimum 2 years as a Document Controller or similar role in engineering, construction, manufacturing, or energy.
• High school diploma required; technical or bachelor’s degree preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Basic knowledge of AutoCAD (viewing/navigation).
• Familiar with document management systems (SharePoint, Aconex, SmartPlant, ProjectWise, DocBoss).
• Understanding of version control, document coding, and folder structures.
• Knowledge of ISO9001 document control standards is a plus.

Responsibilities

• Manage flow of internal/external documents through project lifecycle, including ETO deliverables.
• Track, issue, and distribute documents on time.
• Verify document accuracy: revisions, title blocks, ASME compliance.
• Maintain confidentiality of technical information.
• Update status of manuals, calculations, drawings, BOMs, and more.
• Collaborate with Sales, Engineering, and Operations for alignment.
• Prepare and issue official document transmittals.
• Create and maintain the Document Distribution Matrix (DDM).
• Maintain document control logs, formats, and tracking systems.
• Monitor client portals for updates and notifications.
• Communicate with client Document Controllers to coordinate deliverables.
• Follow quality systems, coding, and ASME/ETO standards.
• Create templates in client-required formats.
• Archive and control documents per ISO9001 and ASME.
• Participate in project closeout and final handover.
• Prepare final document packages per client specs.
• Participate in client meetings related to documents.
• Drive continuous improvement in document control processes.
• Perform additional duties as assigned.

Skills

Organization

Communication

Multitasking

Teamwork

Discretion

Adaptability

Process improvement

Education

High school diploma

Technical degree or bachelor’s preferred

Tools

AutoCAD

SharePoint

Aconex

SmartPlant

ProjectWise

DocBoss

Microsoft Office

Job description

Thermon Industries, Inc. is seeking a detail-oriented Document Controller to manage project documentation from kickoff to closeout. You will ensure version control, secure storage, and timely distribution to internal teams and external clients, including ASME/ETO drawings.

Reporting to the Manager of Quality Assurance, you will maintain the Document Distribution Matrix, support ISO9001 standards, and drive improvements in document control across Sales, Engineering and Operations.