Document Controller

Carmichael UK; Northwood (IA); On-site; USD 67,000 - 112,000; Full time

Benefits offered by this job

Leading Tier 1 contractor

9 months initially

Potential extension

Temp-to-perm opportunity

ASAP start

Job summary

Carmichael UK is seeking an experienced Technical Data & Document Controller to join a major defence and infrastructure project in the North West London area. You will maintain asset information across multiple systems, verify asset data, and support handback and reporting activities on a 9‑month contract.

The role requires current SC clearance, proficiency with Excel and Microsoft 365, CAFM experience (Concept Evolution), and familiarity with asset capture tools such as Mobiess.

Qualifications

• Current SC Security Clearance required before start.
• Experience in technical data, document control, asset management or asset information.
• Proficiency with Excel and Microsoft 365 applications.
• Experience with CAFM systems such as Concept Evolution.
• Experience with asset capture software such as Mobiess.
• Level 4+ technical or numerical qualification involved in numerical analysis.
• Strong numerical, analytical and problem‑solving skills.
• Ability to produce clear, accurate reports from complex datasets.
• Strong organisational and communication skills.

Responsibilities

• Maintain and update asset records across information management systems and CAFM systems.
• Assist with verification, validation and capture of assets on site.
• Support handback of asset information for maintenance and operations.
• Maintain filing structures to provide contractual evidence of asset capture and handback compliance.
• Prepare asset data for trend analysis, condition monitoring and lifecycle activities.
• Produce weekly and monthly reports, dashboards and management information.
• Develop and run reports using CAFM and other IT platforms.
• Support contractual audits and compliance checks.
• Collaborate with operational teams to keep asset databases accurate and up to date.
• Identify risks relating to asset data integrity.
• Monitor subcontractors against contractual requirements and SLAs.
• Assist with general admin and facilities coordination.

Skills

SC Clearance

Excel

Microsoft 365

CAFM

Asset capture software

Numerical analysis

Reporting

Data management

Communication

Project coordination

Education

Level 4 technical or numerical qualification

Tools

CAFM (Concept Evolution)

Mobiess

Job description

Carmichael UK are recruiting for an experienced Technical Data & Document Controller to join a leading Tier 1 contractor on a major defence and infrastructure project in North West London.

This is an excellent opportunity to join an established asset management team, supporting a significant asset verification and handback programme. The successful candidate will be responsible for maintaining accurate asset information across a complex operational site, assisting with the verification of approximately 30,000 assets.

Due to the secure nature of the project, candidates must already hold valid SC Security Clearance to be considered.

The position is available for an ASAP start and is initially expected to run for approximately 9 months, with potential for extension or a permanent opportunity depending on future project requirements.

Key Responsibilities

• Maintain and update asset records across Information Management Systems, databases and CAFM systems.
• Assist with the verification, validation and capture of assets across the site.
• Support the handback of asset information for maintenance and operational purposes.
• Maintain accurate electronic and paper filing structures to provide contractual evidence of asset capture and handback compliance.
• Prepare asset data for trend analysis, condition monitoring and lifecycle activities.
• Produce weekly and monthly reports, dashboards and management information.
• Develop and run reports using CAFM and other IT platforms.
• Support contractual audits and statutory, mandatory and technical compliance checks.
• Work closely with operational teams to ensure asset databases remain accurate and up to date.
• Identify and highlight risks relating to asset data integrity.
• Support the monitoring of specialist subcontractors against contractual requirements and SLAs.
• Assist with general administration and facilities coordination where required.

Requirements

• Current SC Security Clearance is essential and must already be in place prior to starting.
• Previous experience within technical data, document control, asset management or asset information.
• Highly proficient with Microsoft Excel and experienced using Microsoft 365 applications.
• Experience working with CAFM databases, such as Concept Evolution.
• Experience using asset capture software, such as Mobiess.
• A Level 4 or above technical or numerical qualification involving numerical analysis.
• Strong numerical, analytical and problem‑solving skills.
• Ability to produce clear, accurate and understandable reports from complex datasets.
• Strong organisational skills with the ability to manage multiple workstreams and priorities.
• Excellent written and verbal communication skills.
• Self‑motivated, with the ability to progress tasks with minimal supervision.
• Comfortable working collaboratively with operational teams, management and key stakeholders.

What’s on Offer

• Opportunity to work with a leading Tier 1 contractor on a major secure infrastructure programme.
• Approximately 9 months' work initially.
• Potential for an extension subject to future workload.
• Potential longer‑term or temp‑to‑perm opportunity.
• ASAP start for the right candidate.

PAYE Direct also available. Umbrella engagement is subject to client approval and use of an approved umbrella company