Document Controller

Aureos; Andover (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Aureos is seeking a detail-oriented Document Controller in Andover, MA to organize project documents, ensure accuracy, and uphold company standards and regulatory requirements. The role involves maintaining version control, coordinating with project teams, and generating status reports to support project progress.

The ideal candidate will have experience in document control within infrastructure or construction, strong communication skills, and proficiency with document management systems and

Qualifications

• Proven experience as a Document Controller, preferably within the infrastructure or construction industry.
• Proficiency in document management software and Microsoft Office Suite.
• Strong understanding of document control principles, procedures, and best practices.
• Excellent organizational and time management skills with a keen eye for detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong written and verbal communication skills.
• Familiarity with ISO 9001 standards is an advantage.

Responsibilities

• Establish and maintain a comprehensive document control system for all project documentation, including drawings, specifications, reports, and correspondence.
• Control the flow of documents both internally and externally, ensuring proper version control, distribution, and archiving.
• Issue and receive project documents, logging them accurately into the document management system.
• Review documents for completeness, accuracy, and compliance with established standards before distribution.
• Collaborate with project teams to ensure timely submission and retrieval of documents.
• Manage document transmittals, ensuring all necessary approvals and signatures are obtained.
• Conduct regular audits of the document control system to ensure data integrity and compliance.
• Train new team members on document control procedures and best practices.
• Prepare and generate various reports related to document status, distribution, and project progress.
• Maintain confidentiality of sensitive project information.

Skills

Document control principles

Attention to detail

Communication skills

Independent work

Team collaboration

ISO 9001 familiarity

Tools

Document management software

Microsoft Office Suite

Job description

If you are looking to work for a growing business who truly value and care for their employees, then look no further!

Job Summary:**

We are seeking a detail-oriented Document Controller to manage and organize all project-related documents, ensuring accuracy, accessibility, and adherence to company standards and regulatory requirements.

Job Responsibilities:**

• Establish and maintain a comprehensive document control system for all project documentation, including drawings, specifications, reports, and correspondence.
• Control the flow of documents both internally and externally, ensuring proper version control, distribution, and archiving.
• Issue and receive project documents, logging them accurately into the document management system.
• Review documents for completeness, accuracy, and compliance with established standards before distribution.
• Collaborate with project teams to ensure timely submission and retrieval of documents.
• Manage document transmittals, ensuring all necessary approvals and signatures are obtained.
• Conduct regular audits of the document control system to ensure data integrity and compliance.
• Train new team members on document control procedures and best practices.
• Prepare and generate various reports related to document status, distribution, and project progress.
• Maintain confidentiality of sensitive project information.

Job Qualifications:**

• Proven experience as a Document Controller, preferably within the infrastructure or construction industry.
• Proficiency in document management software and Microsoft Office Suite (Word, Excel, Outlook).
• Strong understanding of document control principles, procedures, and best practices.
• Excellent organizational and time management skills with a keen eye for detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong written and verbal communication skills.
• Familiarity with ISO 9001 standards is an advantage.

Whether you are looking for progression in your new role or for your forever job, we will happily welcome your application.

Equal Opportunities

Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.