Document Control Administrator III

Airswift; Washington; On-site; USD 52,000 - 76,000; Full time

Job summary

Airswift is an international workforce solutions provider focused on energy, process and infrastructure. This role centers on document control within an engineering refinery environment, handling revision, printing, scanning, filing and archiving of project documentation to support project efficiency.

Ideal candidates will have strong MS Office skills, experience with engineering drawings, and the ability to juggle multiple requests while coordinating with engineers and project teams.

Qualifications

• Experience supporting document control in technical/engineer projects.
• Experience scanning, filing, and organising documents.
• Experience with document revisions and electronic repositories.
• Able to manage multiple requests independently.

Responsibilities

• Maintain electronic project repositories and filing systems.
• Print, scan, and archive engineering documents and drawings.
• Edit Visio files, including safety plot plans.
• Support printing of charts and large-format drawings.
• Ensure records retention compliance across the project.

Skills

MS Office

Organization

Document loading/archiving

Visio editing

Communication

Printing

Records retention

Stakeholder coordination

Lifting & mobility

Drawing handling

Tools

SAP - DMS

Job description

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.

Job Description:

This opportunity is focused on document control within an engineering and refinery environment, supporting the accurate management, revision, printing, scanning, filing, and archiving of project and engineering documentation. The role offers the chance to contribute to project efficiency by maintaining electronic repositories, supporting engineering teams, and ensuring records are handled in line with document retention requirements. This position will suit candidates with strong document control, MS Office, and engineering documentation experience who are comfortable working in a fast-paced technical setting.

Required Experience:

• Experience supporting document control activities within a technical, engineering, or project-based environment
• Experience with general office tasks including scanning, sorting, filing, and organising documents
• Experience maintaining project files, handling document revisions, and supporting electronic document repositories
• Experience working independently while managing multiple requests and priorities

Required Skills:

• Proficiency in all MS Office applications
• Strong organisational skills with a high level of attention to detail
• Ability to load, archive, scan, print, and file engineering documents and drawings accurately
• Ability to edit Visio files, including safety plot plans
• Strong verbal and written communication skills
• Ability to support printing of charts and large-format drawings
• Ability to maintain documents in accordance with records retention policy
• Ability to work effectively with a variety of stakeholders and prioritise competing requests
• Ability to lift 20 lb. document boxes and stack
• Ability to walk and carry drawings to engineering trailers

Required Certifications:

• TWIC Card

Preferred Qualifications:

• 2 to 5 years of experience in general office support
• Experience with project document control systems
• Understanding of engineering drawings and equipment documentation
• Knowledge of SAP - DMS
• Experience in an engineering or refinery environment