Document Controller

ICON Consultants, LP; Houston (TX); On-site; USD 27,000 - 38,000; Full time

Job summary

ICON Consultants, LP is seeking a detail-oriented Document Controller to manage filing systems and a document database, ensuring fast, accurate retrieval and conformance with customer requirements and internal procedures.

The role requires daily onsite attendance in Houston, Texas, with a 100% onsite work arrangement. Candidates must have 2+ years in manufacturing documentation and proficiency with Kofax, Adobe, and Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years’ experience with manufacturing documentation.
• Proficiency in Word and Excel; strong email skills.
• Experience with document management software (Kofax/Adobe).
• Knowledge of document management processes and procedures.

Responsibilities

• Review internal and vendor documents for accuracy and compliance.
• Scan, upload, and file documents into the database per procedures.
• Build Data Packs and Data Books from templates in electronic or hard-copy form.
• Ensure latest revision of documentation is distributed timely and obsolete docs are removed.
• Identify and resolve problems by gathering information and proposing solutions.

Skills

MS Office (Word, Excel)

Document management

Attention to detail

Multitasking

Deadline management

Analytical thinking

Self-motivated

Education

High school diploma

Tools

Kofax

Adobe

SharePoint

Job description

Houston, Texas 77041 | 100% Onsite | $23.50/hour

Schedule: Monday-Friday, 8:00 AM-5:00 PM (some flexibility around these hours)

Job Overview

Our client is seeking a detail-oriented Document Controller to develop and maintain a comprehensive filing system and document database that ensures fast, accurate retrieval of documents. This role collects, maintains, and distributes the documentation that defines product configuration and controls manufacturing processes. The goal is conformance with customer requirements and internal procedures.

This position requires daily onsite attendance and is not eligible for remote work.

Key Responsibilities

• Review internal documents (PIDs, FATs, work orders, etc.) and vendor documents (CoCs, MTRs, and other supporting documentation) for accuracy, completeness, and compliance, and report any errors.
• Scan, upload, and file documents into the company database according to established procedures.
• Understand each project’s Data Book requirements and build manufacturing Data Packs and Data Books from a standard template, in electronic and/or hard-copy form.
• Ensure users receive the latest revision of the appropriate documentation in a timely manner, and remove obsolete documentation from distribution.
• Identify and resolve problems promptly by gathering and analyzing information, developing alternative solutions, and working well in group problem-solving situations.

Required Qualifications

• High school diploma or equivalent combination of education and experience.
• Minimum of 2 years of experience with manufacturing documentation, including building manufacturing Data Packs or Data Books.
• Proficiency in Microsoft Office, especially Word and Excel, and with email.
• Proficiency with document management software (e.g., Kofax and Adobe).
• Knowledge of document management processes and procedures, with strong organizational ability.
• A self-starter who can work with minimal supervision in a fast-paced environment.
• Very detail-oriented, with strong analytical thinking, problem-solving, and personal organization skills, and the ability to multitask.
• Timely, deadline-focused approach to handling queries and tasks.

Preferred Qualifications

• Document control experience.
• Experience with SharePoint.

This position is considered office work.

Work Authorization

Candidates must be authorized to work in the United States.