Document Controller

iPS Powerful People (B Corp™); United States; On-site; USD 40,000 - 60,000; Full time

Job summary

iPS Powerful People (B Corp™) seeks a detail-oriented Documents Specialist to develop and maintain a comprehensive filing system and database for all project documents, ensuring fast retrieval. You will verify internal and external documents, scan and file, assemble Data Packs and Data Books, and ensure users access the latest revisions while outdated materials are archived.

Proficiency in Microsoft Office and document management software is required, with a minimum of two years in manufacturing

Qualifications

• High school diploma or equivalent combination of education and experience.
• Minimum 2 years of experience with manufacturing documentation, including building manufacturing data packs or data books.
• Proficient with Microsoft Office Suite: Word, Excel.
• Proficient with Document Management Software (Kofax and Adobe).

Responsibilities

• Collect, maintain, and distribute all documents necessary to define product configuration and control manufacturing processes to ensure conformance to customer requirements and internal processes and procedures.
• Check internal documents – PIDs, FATs, Work Orders, etc. and external documents from vendor such as CoCs, MTRs and other supporting documentation for accuracy, completeness, and compliance; Report errors.
• Scan, upload and file documents into company’s database according to company procedures.
• Comprehend the details of the Data Books requirements for each project. Following a standard template, build manufacturing Data Packs and Data Books in electronic and/or hard copy form.
• Ensure that users have the latest revision of appropriate documentation in a timely manner and obsolete documentation is removed from distribution.
• Identify and resolve problems in a timely manner; Gather and analyze information skillfully; Develop alternative solutions; Work well in group problem solving situations.
• Other duties as assigned.

Skills

Information analysis

Problem solving

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Kofax

Adobe

Job description

Short Description

The purpose of this position is to develop and maintain a comprehensive filing system and computer database for all documents that insures fast retrieval of documents.

Function Description

Collect, Maintain, And Distribute All Documents Necessary To Define Product Configuration And Control Manufacturing Processes To Ensure Conformance To Customer Requirements And Internal Processes And Procedures, Including:

• Check internal documents – PIDs, FATs, Work Orders, etc. and external documents from vendor such as CoCs, MTRs and other supporting documentation for accuracy, completeness, and compliance; Report errors.
• Scan, upload and file documents into company’s database according to company procedures.
• Comprehend the details of the Data Books requirements for each project. Following a standard template, build manufacturing Data Packs and Data Books in electronic and/or hard copy form.
• Ensure that users have the latest revision of appropriate documentation in a timely manner and obsolete documentation is removed from distribution.
• Identify and resolve problems in a timely manner; Gather and analyze information skillfully; Develop alternative solutions; Work well in group problem solving situations.
• Other duties as assigned.

Requirements

REQUIRED

• High school diploma or equivalent combination of education and experience.
• Minimum 2 years of experience with manufacturing documentation, including building manufacturing data packs or data books.
• Proficient with Microsoft Office Suite: Word, Excel.
• Proficient with Document Management Software (i.e., Kofax and Adobe).

DESIRED

• Document Control experience preferred. Knowledge of document management process and procedures, including ability to organize documents for distribution, traceability, retrieval, and archiving preferred.