Document Control Technician

Mesa Associates, Inc.; Crown Point (IN); On-site; USD 45,000 - 72,000; Full time

Job summary

Mesa Associates, Inc. is seeking a Document Control Technician to provide mid-level support for document management within the PMO. The role focuses on accurate records, compliance with standards, and timely distribution and tracking of engineering documentation.

Under moderate supervision, the technician will manage routine workflows, contribute to QA efforts, and support project teams with document retrieval, formatting, and issue resolution.

Qualifications

• 6 years of document control experience.
• 4-year degree or equivalent plus 2–3 years field doc control.
• Excellent organizational and time-management skills.
• Strong proficiency with MS Office and Adobe Acrobat.

Responsibilities

• Receive, review, and process engineering documents, drawings, and specs.
• Maintain document control systems, databases, and logs with metadata.
• Ensure version control and archiving of superseded documents.
• Prepare transmittals, submittals, and document packages.
• Coordinate document reviews and track stakeholder responses.
• Assist with audits and quality checks of records.
• Support project teams with retrieval, formatting, and troubleshooting.

Skills

Document control

Version control

MS Office

Adobe Acrobat

Documentation systems

Education

Associates in Business Administration

4-year business degree + 2–3 years field doc control

Tools

Document management platforms

Job description

Project Management Office / Corporate Services

This position is not eligible for recruiting or sourcing by outside parties. Disclaimer: Be cautious and only respond to emails from our “mesainc.com” domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels.

Mesa seeks a Document Control Technician. The Document Control Technician role provides mid-level support for document management processes within Mesa’s PMO business unit. This role is responsible for maintaining accurate records, ensuring compliance with document control standards, and supporting project teams with timely distribution and tracking of engineering documentation. The Document Control Technician works under moderate supervision and is expected to independently manage routine document workflows and contribute to quality assurance efforts.

Responsibilities

• Receiving, reviewing, and processing engineering documents, drawings, and specifications.
• Maintaining document control systems, databases, and logs with accurate metadata.
• Ensuring version control and proper archiving of superseded documents.
• Preparing transmittals, submittals, and document packages for internal and external distribution.
• Coordinating document reviews and tracking responses from project stakeholders.
• Ensuring compliance with client and internal document control standards.
• Assisting with audits and quality checks of document records.
• Supporting project teams with document retrieval, formatting, and troubleshooting.
• Solid understanding of document control systems and versioning protocols.
• Proficiency in Microsoft Office, Adobe Acrobat, and document management platforms.
• Strong organizational and time management skills.
• Effective communication and problem-solving abilities.
• Ability to work independently and prioritize tasks under deadlines.

Education and Experience

Minimum:

• 6 years experience working as a Document Control Technician OR a 4-year business degree or similar AND 2-3 years of field project document control experience.

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Self-Starter

Inspired to perform without outside help

Education

Associates or better in Business Administration.

Experience

2-3 years

Experience in document control, records management, or administrative support.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.