Document Control Technician

Mesa Associates, Inc.; Chicago (IL); On-site; USD 52,000 - 76,000; Full time

Job summary

Mesa Associates, Inc. is seeking a Document Control Technician to maintain accurate records, manage document workflows, and support project teams with timely distribution of engineering documentation in Chicago, IL.

You will ensure version control, prepare transmittals, assist with audits, and contribute to quality assurance through organized metadata, Office tools, and document management platforms. This role requires detail orientation, independence, and the ability to prioritize under

Qualifications

• 6 years experience as a Document Control Technician or a 4-year business degree plus 2-3 years of field project document control experience.
• Associates or better in Business Administration is preferred and relevant.
• Experience with document control, records management, and quality checks is expected.

Responsibilities

• Receiving, reviewing, and processing engineering documents, drawings, and specifications.
• Maintaining document control systems, databases, and logs with accurate metadata.
• Ensuring version control and proper archiving of superseded documents.
• Preparing transmittals, submittals, and document packages for internal and external distribution.
• Coordinating document reviews and tracking responses from project stakeholders.
• Ensuring compliance with client and internal document control standards.
• Assisting with audits and quality checks of document records.
• Supporting project teams with document retrieval, formatting, and troubleshooting.

Skills

Detail oriented

Self-Starter

Organizational skills

Time management

Communication skills

Problem-solving

Education

Associates or better in Business Administration

4-year business degree or similar

Tools

Microsoft Office

Adobe Acrobat

Document management platforms

Job description

This position is not eligible for recruiting or sourcing by outside parties. Disclaimer: Be cautious and only respond to emails from our “mesainc.com” domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels.

Mesa seeks a Document Control Technician. This role is responsible for maintaining accurate records, ensuring compliance with document control standards, and supporting project teams with timely distribution and tracking of engineering documentation. The Document Control Technician works under moderate supervision and is expected to independently manage routine document workflows and contribute to quality assurance efforts.

Responsibilities

• Receiving, reviewing, and processing engineering documents, drawings, and specifications.
• Maintaining document control systems, databases, and logs with accurate metadata.
• Ensuring version control and proper archiving of superseded documents.
• Preparing transmittals, submittals, and document packages for internal and external distribution.
• Coordinating document reviews and tracking responses from project stakeholders.
• Ensuring compliance with client and internal document control standards.
• Assisting with audits and quality checks of document records.
• Supporting project teams with document retrieval, formatting, and troubleshooting.
• Solid understanding of document control systems and versioning protocols.
• Proficiency in Microsoft Office, Adobe Acrobat, and document management platforms.
• Strong organizational and time management skills.
• Effective communication and problem-solving abilities.
• Ability to work independently and prioritize tasks under deadlines.

Education and Experience

Minimum:

• 6 years experience working as a Document Control Technician OR a 4-year business degree or similar AND 2-3 years of field project document control experience.

Notice to External Search Firms: Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.

Qualifications

Behaviors

Required

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Required

Self-Starter

: Inspired to perform without outside help

Education

Preferred

Associates or better in Business Administration.

Experience

Required

2-3 years:

2-3 years: Experience in document control, records management, or administrative support.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.