Document Control Specialist – Projects & Compliance

Keller Foundations, LLC; Albuquerque (NM); On-site; USD 52,000 - 73,000; Full time

Benefits offered by this job

401(k) + matching

Health, Dental, Vision insurance

Life insurance

Paid time off (PTO)

Holiday Pay

Job summary

Keller Foundations, LLC is hiring a Document Control Specialist to manage project documentation and ensure accuracy and compliance across teams in Albuquerque, NM. The role supports project start-up, execution, and closeout with emphasis on proper filing, version control, and timely document delivery.

Candidate will maintain document controls, collaborate with clients, subcontractors, and internal departments, and contribute to audits and quality records.

Qualifications

• High attention to detail and accuracy in handling project documents.
• Experience with document control systems and revision tracking.
• Proficient in Microsoft Office; ability to produce reports and spreadsheets.

Responsibilities

• Manage and maintain project documentation, ensuring accuracy, completeness, and compliance with company standards and project requirements.
• Control receipt, review, distribution, tracking, filing, and retention of project documents (drawings, specs, submittals, RFIs, contracts, change orders, quality records, closeout).
• Maintain document control systems and ensure version control and accessibility.
• Coordinate document flow between project teams, clients, subcontractors, vendors, and departments.
• Review documentation for formatting, approvals, and revision status; ensure compliance with procedures.
• Distribute documents to stakeholders and archive obsolete documents per policy.
• Generate and maintain registers, logs, and status reports for teams.
• Support project start-up, execution, and closeout documentation.

Skills

MS Office Suite

Attention to detail

Organizational skills

Communication skills

Data entry

Education

Associate degree in Business Administration or related field

Tools

SharePoint

ERP systems

Project management software

Job description

Keller Foundations, LLC is hiring a Document Control Specialist to manage project documentation and ensure accuracy and compliance across teams in Albuquerque, NM. The role supports project start-up, execution, and closeout with emphasis on proper filing, version control, and timely document delivery.

Candidate will maintain document controls, collaborate with clients, subcontractors, and internal departments, and contribute to audits and quality records.