Senior Project Documentation Specialist

KELLER; Questa (NM); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

401(k) + matching

Health, Dental, Vision insurance

Life insurance

Paid time off (PTO)

Holiday Pay

Job summary

Keller is seeking a Document Control Specialist to manage project documentation and ensure accuracy and compliance across teams. This role supports start-up, execution, and closeout activities, coordinating with clients, subcontractors, and departments to maintain organized records and timely document flows.

The ideal candidate has strong organizational skills, experience with document control systems, and proficiency in MS Office and SharePoint, with a focus on data integrity and

Qualifications

• High School Diploma or equivalent required; Associate degree preferred.
• 2+ years of document control, records management, or project coordination experience preferred.
• Experience supporting construction, engineering, industrial, or environmental projects preferred.
• Proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Experience with document management systems, ERP platforms, or electronic filing systems preferred.
• Strong organizational skills and data accuracy with confidentiality.

Responsibilities

• Manage and maintain project documentation with accuracy and compliance.
• Control receipt, review, distribution, tracking, filing, and retention of documents.
• Maintain electronic and physical document control systems and versioning.
• Coordinate document flow between project teams, clients, subcontractors, and departments.
• Review documents for formatting, approvals, revision status, and procedures.
• Distribute controlled documents and archive obsolete items per policy.
• Generate registers, logs, and status reports for project teams.
• Support start-up, execution, and closeout activities with document management.
• Assist managers and field personnel with retrieval, reporting, and admin tasks.
• Monitor deadlines and ensure timely submission and review.
• Support quality management with quality records and compliance files.
• Coordinate with departments to maintain accurate project records.
• Prepare and distribute reports, spreadsheets, and presentations.
• Participate in audits and ensure records are complete and maintained.
• Maintain confidentiality of company, employee, and client information.
• Identify opportunities to improve document control processes.

Skills

Document control

MS Office

SharePoint

Data integrity

Communication

Records retention

Education

High School Diploma

Associate degree

Tools

Document management systems

ERP platforms

Project management software

Electronic filing systems

Job description

Keller is seeking a Document Control Specialist to manage project documentation and ensure accuracy and compliance across teams. This role supports start-up, execution, and closeout activities, coordinating with clients, subcontractors, and departments to maintain organized records and timely document flows.

The ideal candidate has strong organizational skills, experience with document control systems, and proficiency in MS Office and SharePoint, with a focus on data integrity and