Document Control Specialist — Project Coordination

Lbbi10; Lake Charles, Northern (LA, KY); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Relocation assistance

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short- and long-term disability

Paid holidays

Vacation

Sick time

Job summary

Louisiana Bridge Builders is seeking a Document Control Administrative Assistant in Lake Charles, LA, to support project teams with documentation, record keeping, and administrative tasks. The role emphasizes careful document control, adherence to procedures, and effective communication with clients and subcontractors.

Responsibilities include maintaining records, coordinating submissions, supporting management systems, and generating status reports.

Qualifications

• High school diploma or equivalent and 3+ years of administrative, document control, project coordination, or related experience.
• Experience with document management systems such as SharePoint, ACONEX, or ProjectWise is preferred.
• An associate's degree in business admin, construction management, or related field is a plus.
• Bilingual (English/Spanish) is a plus.

Responsibilities

• Maintain project documentation and records in accordance with procedures and client requirements.
• Track document submissions, revisions, approvals, and distributions to ensure records are accurate.
• Support the implementation and maintenance of document management systems and filing structures.
• Coordinate receipt, logging, filing, and distribution of project documents, drawings, specs, correspondence, and submittals.
• Generate reports and dashboards related to document status and project records.
• Serve as liaison between project teams, field personnel, subcontractors, clients, and vendors to facilitate information flow.
• Assist with reports, presentations, spreadsheets, meeting materials, and project binders.
• Schedule meetings, prepare agendas, distribute documentation, and maintain meeting records.
• Support onboarding and administrative needs for project personnel.
• Order office supplies and maintain equipment.
• Provide user support for document management processes and systems.
• Coordinate with stakeholders to resolve routine document control issues.
• Organize and archive project records with retention requirements.
• Perform general office and clerical duties; other duties as assigned.

Skills

Verbal & written communication

Organizational skills

MS Office proficiency

SharePoint / OneDrive

Document management software

Independent work ethic

Customer service mindset

Confidential information handling

Issue identification & prioritization

Willingness to work extra hours

Education

High school diploma or equivalent

2+ years administrative experience

Associate degree (plus)

Tools

SharePoint

OneDrive

Adobe Acrobat

RIB CX / ACONEX / ProjectWise (or similar)

Job description

Louisiana Bridge Builders is seeking a Document Control Administrative Assistant in Lake Charles, LA, to support project teams with documentation, record keeping, and administrative tasks. The role emphasizes careful document control, adherence to procedures, and effective communication with clients and subcontractors.

Responsibilities include maintaining records, coordinating submissions, supporting management systems, and generating status reports.