Document Control Specialist — Procore & Workflow Expert

Quanta Infrastructure Solutions Group, LLC; Columbus (OH); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Employee Assistance Program

Job summary

Quanta Infrastructure Solutions Group, LLC is seeking a Document Control Specialist to manage the intake, retention and distribution of drawings, documents and official correspondence between the QISG team, clients and vendors. You will coordinate Procore access, set up submittals and maintain distribution lists to ensure accurate reviews.

Ideal candidates bring a high school diploma, strong Microsoft Office skills, and experience with Procore.

Qualifications

• High School diploma or equivalent.
• Competency with Microsoft Office applications and general computer literacy.
• Bachelor’s Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field (preferred).
• 2 years’ experience as Document Control Specialist within the transmission/distribution space (preferred).
• Experience with Procore or other Document Control software (preferred).

Responsibilities

• Coordinate account access to the document control system for internal and external users with the Procore Administrator and train new users.
• Set up Procore Submittals as outlined in contract documents.
• Maintain distribution list of responsible parties for document review stages.
• Assign workflows to review vendor documents in Procore or other systems.
• Expedite responses from vendors after review and return.
• Ensure revisions stay in sync between client, QISG team and vendor.
• File documentation for final job books within Procore or other systems.
• Adhere to internal standards, policies, and procedures.
• Coordinate document delivery to meet project schedules with Project team and Procurement Lead.
• Identify and escalate documentation clashes to Project Team and Procurement Lead.

Skills

Self-starter

Excellent communication

Time management

Customer service

Education

High School diploma

Bachelor’s Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field

Tools

Procore

Job description

Quanta Infrastructure Solutions Group, LLC is seeking a Document Control Specialist to manage the intake, retention and distribution of drawings, documents and official correspondence between the QISG team, clients and vendors. You will coordinate Procore access, set up submittals and maintain distribution lists to ensure accurate reviews.

Ideal candidates bring a high school diploma, strong Microsoft Office skills, and experience with Procore.