Document Control Specialist - Procore & Project Coordination

Quanta Infrastructure Solutions Group, LLC; Denver (CO); On-site; USD 33,117 - 52,982; Full time

Benefits offered by this job

Competitive Compensation

Health Coverage

Telehealth

Employee Assistance Program (EAP)

Company-funded HSA and pre-tax savings

401(k) Retirement Plan

Disability Insurance

Basic Life & AD&D Insurance

Paid Time off (PTO) and paid holidays

Paid Parental Leave

Education Reimbursement and PD

Employee discount program

Job summary

Quanta Infrastructure Solutions Group, LLC is seeking a Document Control Specialist to manage receipt, retention and distribution of drawings, docs and correspondence. You will coordinate Procore access, set up submittals, maintain distribution lists, and ensure document revisions stay aligned across client, QISG team and vendors.

The role requires a high school diploma and strong Microsoft Office skills, with preferred experience in the transmission/distribution space and Procore proficiency.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree in a related field preferred.
• 2+ years' document control experience in transmission/distribution space preferred.
• Experience with Procore or similar document control software preferred.

Responsibilities

• Coordinate access to the document control system for internal and external users with the Procore Administrator and train new users.
• Set up Procore Submittals as outlined in contract documents.
• Maintain distribution lists and assign workflows for document reviews.
• Review vendor documents within Procore or other control systems and expedite responses as needed.
• Ensure document revisions stay in sync among client, QISG team and vendor.
• File documentation for final job books in Procore or other systems.
• Adhere to internal standards, policies, and procedures.
• Handle special projects and other duties as assigned.
• Coordinate document delivery to meet project schedules with project team and procurement lead.
• Identify and escalate document clashes to project team and procurement lead.

Skills

Self-starter

Excellent communication

Time management

Education

High School diploma

Bachelor's Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field

Tools

Procore

Job description

Quanta Infrastructure Solutions Group, LLC is seeking a Document Control Specialist to manage receipt, retention and distribution of drawings, docs and correspondence. You will coordinate Procore access, set up submittals, maintain distribution lists, and ensure document revisions stay aligned across client, QISG team and vendors.

The role requires a high school diploma and strong Microsoft Office skills, with preferred experience in the transmission/distribution space and Procore proficiency.