Document Control Specialist

Quanta Infrastructure Solutions Group; Tulsa (OK); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Coverage

Telehealth services

401(k) Retirement Plan

Education Reimbursement and Training

PTO and paid holidays

Parental leave

Job summary

Quanta Infrastructure Solutions Group (QISG) in Tulsa, OK, is seeking a Document Control Specialist to manage drawings, documents, and correspondence between the team, clients and vendors.

You will coordinate Procore access, set up submittals, maintain review distribution lists and assign workflows to ensure timely, accurate document handling throughout the project lifecycle.

Qualifications

• Must have a High School diploma or equivalent.
• Experience: 2 years as Document Control Specialist in transmission/distribution space preferred.
• Experience with Procore or other Document Control software is preferred.

Responsibilities

• Coordinate account access to the document control system with the Procore Administrator and train new users.
• Set up Procore Submittals as outlined in contract documents.
• Maintain distribution lists of responsible parties for document reviews.
• Assign workflows to reviewers for vendor documents in Procore or other systems.
• Expedite responses from vendors after review as needed.
• Ensure document revisions stay in sync among Client, QISG team and vendor.
• File documentation for final job books within Procore or other systems.
• Adhere to internal standards, policies and procedures.
• Complete special projects and other duties as assigned or requested.
• Coordinate document delivery with Project team and Procurement Lead to meet schedules.
• Identify and escalate supplier/document clashes to Project Team and Procurement Lead.

Skills

Self-starter

Excellent communication

Customer service

Time management

Education

High School diploma, or equivalent

Tools

Procore

Job description

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects. Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About This Role

The Document Control Specialist will facilitate the receipt, retention and distribution of all drawings, documents and official correspondence between the QISG team, their clients and vendors.

What You'll Do

• With the Procore Administrator, coordinate account access to the document control system for both internal and external users and train new users
• Setup Procore Submittals as outlined in contract documents
• Maintain distribution list of responsible parties for various stages of document review process
• Assign workflow to responsible parties to review vendor documents within Procore or other document control systems
• After review and return, expedite a response from the vendor as needed
• Ensure revisions of documents stay in sync between Client, QISG team and vendor
• File appropriate documentation for final job books within Procore or other document control programs
• Adhere to internal standards, policies, and procedures.
• Complete special projects and other duties as assigned or requested
• Coordinate document delivery to meet project schedule and working with Project team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction.
• Identify and elevate supplier/contract documentation clashes to Project Team and Procurement Lead.

What You'll Bring

Required Experience and Education

• High School diploma, or equivalent
• Competency with Microsoft Office applications and general computer literacy

Preferred Experience And Education

• Bachelor's Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field
• 2 years’ experience as Document Control Specialist within the transmission/distribution space
• Experience with Procore or other Document Control software

Skills

• Self-starter who can work independently while supporting the needs of the team
• Excellent communication skills (both written and verbal)
• Customer service and effective time management skills

Travel Requirements

• Travel: Yes
• Percent of Time: Up to 10%

What You'll Get

• Competitive Compensation
• Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
• 24/7 telehealth (Teladoc)
• Employee Assistance Program (EAP)
• Company-funded HSA and pre-tax savings options
• 401(k) Retirement Plan
• No-cost Short- and Long-term Disability
• Employer-paid basic Life & AD&D Insurance
• Paid Time off (PTO) and 10 Paid Holidays
• Paid Parental leave
• Education Reimbursement and Professional Development
• Employee discount program and optional insurance offerings:
• Identity Theft Protection
• Accident Insurance
• Voluntary Life (spouse and child)
• Critical Illness
• Hospital Indemnity
• Pet Insurance

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.