Document Control Specialist

Quanta Infrastructure Solutions Group; Columbus (OH); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health coverage

Employee Assistance Program (EAP)

Education Reimbursement and Pro Dev

Paid Time off (PTO) and holidays

Parental leave

Life & AD&D Insurance

Job summary

Quanta Infrastructure Solutions Group is seeking a Document Control Specialist to manage the receipt, retention, and distribution of all drawings, documents, and official correspondence among the QISG team, clients, and vendors.

In collaboration with the Procore Administrator, you will coordinate account access, train new users and set up Submittals as described in contract documents, while maintaining distribution lists and workflows across the review process.

Qualifications

• Proficiency with Microsoft Office and general computer literacy is required.
• Strong communication and organizational skills are必要.

Responsibilities

• Coordinate access to the document control system for internal and external users with the Procore Administrator.
• Set up Procore Submittals as outlined in contract documents.
• Maintain distribution lists for document review stages and assign workflow accordingly.
• Expedite responses from vendors after review and return.
• Ensure document revisions stay synchronized among Client, QISG team and vendors.
• File final project documents in Procore or other systems.
• Meet internal standards, policies and procedures and support special projects as needed.

Skills

Self-starter

Communication

Customer service

Time management

Education

Bachelor's Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field

Tools

Procore

Job description

The Document Control Specialist will facilitate the receipt, retention and distribution of all drawings, documents and official correspondence between the QISG team, their clients and vendors.

• With the Procore Administrator, coordinate account access to the document control system for both internal and external users and train new users
• Setup Procore Submittals as outlined in contract documents
• Maintain distribution list of responsible parties for various stages of document review process
• Assign workflow to responsible parties to review vendor documents within Procore or other document control systems
• After review and return, expedite a response from the vendor as needed
• Ensure revisions of documents stay in sync between Client, QISG team and vendor
• File appropriate documentation for final job books within Procore or other document control programs
• Adhere to internal standards, policies, and procedures.
• Complete special projects and other duties as assigned or requested
• Coordinate document delivery to meet project schedule and working with Project team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction.
• Identify and escalation supplier/contract documentation clashes to Project Team and Procurement Lead.

Required Experience and Education

• High School diploma, or equivalent
• Competency with Microsoft Office applications and general computer literacy

Preferred Experience and Education

• Bachelor’s Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field
• 2 years’ experience as Document Control Specialist within the transmission/distribution space
• Experience with Procore or other Document Control software

Skills

• Self-starter who can work independently while supporting the needs of the team
• Excellent communication skills (both written and verbal)
• Customer service and effective time management skills

Travel Requirements

• Travel: Yes
• Percent of Time: Up to 10%

• Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
• Employee Assistance Program (EAP)
• Company-funded HSA and pre-tax savings options
• No-cost Short- and Long-term Disability
• Employer-paid basic Life & AD&D Insurance
• Paid Time off (PTO) and 10 Paid Holidays
• Paid Parental leave
• Education Reimbursement and Professional Development
• Employee discount program and optional insurance offerings: