Document Control Specialist: Procore & Docs Coordinator

Quanta-Services; Columbus (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Health coverage - medical, dental, and

1st-rate 401(k) plan

Paid Time Off and holidays

Education reimbursement

Job summary

Quanta-Services' QISG division seeks a Document Control Specialist to manage receipt, retention and distribution of drawings, documents and correspondence between the QISG team, clients and vendors.

You will coordinate Procore access, set up submittals, maintain distribution lists, and ensure document revisions stay aligned across parties to support engineering, manufacturing and construction schedules.

Qualifications

• High School diploma or equivalent.
• Competency with Microsoft Office applications and general computer literacy.
• Bachelor’s Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field.
• 2 years’ experience as Document Control Specialist within the transmission/distribution space.
• Experience with Procore or other Document Control software.

Responsibilities

• Coordinate account access to the document control system for internal and external users with the Procore Administrator and train new users.
• Set up Procore Submittals as outlined in contract documents.
• Maintain distribution list of responsible parties for document review stages.
• Assign workflow to responsible parties to review vendor documents in Procore or other systems.
• Expedite responses from vendors after review and return as needed.
• Ensure revisions stay in sync between Client, QISG team and vendor.
• File documentation for final job books within Procore or other systems.
• Adhere to internal standards, policies, and procedures.
• Complete special projects and other duties as assigned.
• Coordinate document delivery to meet project schedules with Project team/Procurement Lead.
• Identify and escalate supplier/contract documentation clashes to Project Team and Procurement Lead.

Skills

Self-starter

Excellent communication

Customer service

Time management

Education

High School diploma

Bachelor’s Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field

Tools

Procore or other Document Control software

Job description

Quanta-Services' QISG division seeks a Document Control Specialist to manage receipt, retention and distribution of drawings, documents and correspondence between the QISG team, clients and vendors.

You will coordinate Procore access, set up submittals, maintain distribution lists, and ensure document revisions stay aligned across parties to support engineering, manufacturing and construction schedules.