Document Controller II

Eastern Shipbuilding Group, Inc; United States; On-site; USD 40,000 - 64,000; Full time

Job summary

Eastern Shipbuilding Group, Inc. seeks a detail-oriented Document Control Clerk to maintain electronic and hard-copy document libraries, track revisions, and distribute latest drawings and certificates for vessels under construction.

You will attend project meetings, manage drawing logs, prepare documentation for classifications, vendors, and authorities, and support multiple departments under the Document Control Manager.

Qualifications

• One or more years’ experience in a document control/administrative/clerical position; engineering office experience is a plus.
• Ability to read and interpret CAD data, engineering drawings, and regulations.
• Proficiency with Windows, Word, Excel, Outlook Express, and Adobe Acrobat Pro DC; ability to learn new tools.

Responsibilities

• Maintain a computer database of all filed documentation, ensuring fast retrieval.
• Distribute latest revision level documentation to appropriate users and remove obsolete docs.
• Attend and record notes from Project Management meetings as requested.
• Manage drawing logs for design/vendor drawings and certificates for vessels under construction.

Skills

MS Office

CAD data interpretation

Engineering drawings understanding

Education

High school diploma or GED

Tools

AutoCAD 2008+

Adobe Acrobat Pro DC

MS Office Suite

Job description

Eastern Shipbuilding Group, Inc. maintains its status as an at-will employer. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards required to successfully perform the position. Eastern Shipbuilding Group Inc. reserves the right to increase, waive or reduce these minimal standards. In no instance, however, should the duties, responsibilities, and requirements described be interpreted as all-inclusive. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. To perform this job successfully, an individual is expected to be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability expected. In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which imposes undue hardship on Eastern Shipbuilding.

Purpose

Collect, maintain, and distribute all documents necessary to define vessel configuration and control manufacturing processes that ensure conformance to customer requirements. Provide support services to the Executive, Engineering, Production, Purchasing, and Estimating Departments under the direction of ESG Engineering Document Control Manager.

Functions

Maintain a computer database of all filed documentation that ensures fast retrieval of documents by ESG standard Document Control Processes and Procedures.
Maintain a hard copy reference library of all documentation as appropriate to the project.
Ensure timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.
Attend and record notes from Project Management meetings as requested.
Manage the upkeep of all drawing logs for design drawings, vendor drawings, manuals, and certificates of each vessel under construction per ESG standard Document Control Processes and Procedures.
Print and distribute plans, documents, specifications, certificates, and any other paperwork that make up any documentation of a vessel design whether in construction, or in estimation stages.
Submit plans, certificates, and any other documentation required to Classification Societies, vendors, subcontractors, Government Authorities, etc., and file receipt of same; per ESG standard Document Control Processes and Procedures.
Make simple corrections to plans and documents as needed, under direction.
Provide written answers to requests for information and documentation as directed.
Collect all vendor manuals and deliver manual sets to vessels when delivered according to vessel’s specification requirements.
Maintains appropriate levels and monitor office supplies, equipment, and other materials.
May require travel between ESG Installations to perform assigned duties.
Perform other duties as assigned.
Able to write in explanatory and procedural styles for multiple audiences’ simple procedures and/or instructions.
Manage updates and revisions to technical literature.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Reporting Relationship

This position will report to Document Control Supervisor.

Requirements / Qualifications

• Education/Experience: Graduation from high school or GED equivalent with specialized coursework in general office practices such as typing, filing, with one or more years’ experience in a document control/administrative/clerical position. An equivalent combination of education and experience may be considered. Experience in an engineering office is a plus.
• Required: Intermediate level Microsoft Windows, Word, Excel, Outlook Express, and Adobe Acrobat Pro DC; must be able to work independently and have the willingness and ability to learn new ways of their use to implement them in the tasks and duties to be assigned.
• Ability to read and interpret documents such as CAD data, engineering drawings, and governmental regulations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to follow provided processes, policies, procedures of the department and company.
• Ability to add, subtract, multiply, and divide in all units of measure.
• Working knowledge of AutoCAD 2008 or later desired to print files.

Desired: Previous Document Control experience.

Physical Activity / Requirements

• This position is considered OFFICE WORK.
• Lift up to 20 pounds.
• Climbing, stooping, kneeling, squatting, and reaching.
• Lift up to 10 pounds.
• Standing.
• Repetitive movements of arms and hands.
• Sit with back supported.

Equal Opportunity Statement

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

Company Culture

Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in our area.