Document Control Specialist II

hargroveepc; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Dental insurance

Vision insurance

Paid holidays

Personal paid time off

Job summary

Hargrove seeks an experienced document control/administrative professional in Baton Rouge to manage electronic project files and distribute accurate documentation. You will convert files, print, scan, and coordinate with project teams to locate records and respond to client requests.

The role requires 5+ years in document control with advanced MS Office skills, Newforma exposure, and exceptional attention to detail for effective project support.

Qualifications

• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Knowledge of large-scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat.
• Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Responsibilities

• Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying.
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Skills

MS Word

MS Excel

MS Access

MS Outlook

Adobe Acrobat

Newforma

Web Collaboration Tools

Attention to detail

Communication skills

Customer service

Administrative tasks

Education

High School Diploma or equivalent

Tools

Newforma Project Center

Job description

What You\u0027ll Be Doing

Job Scope: Generally responsible for document management for projects and personnel. This work will be performed under general supervision.

Primary responsibilities will include but are not limited to:

• Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying. This requires the use of the Newforma Project Center (training provided).

• Researching files and records to locate appropriate documents as requested by other personnel.

• Responding to client requests of all types.

• Generating activity reports as required by the project managers.

• Assisting the project managers with administrative tasks as necessary.

Ideal Background

Education: High School Diploma or equivalent is required. Advanced coursework is preferred.

Experience: This position requires 5+ years of relevant industrial experience in document control and administration.

Required Knowledge, Skills, and Abilities

• Knowledge and application of company standards.

• Knowledge of engineering document control standards.

• Knowledge and understanding of construction plans and diagrams.

• Knowledge of large-scale scanner and plotter operation.

• Ability to organize effectively.

• Extreme attention to detail.

• Excellent listening and communication skills, both verbal and written.

• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat. Newforma software experience preferred.

• Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements

• Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.