Document Controller

Hargrove Engineers & Constructors; Shreveport (LA); On-site; USD 60,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k)

Paid holidays

Personal paid time off

Job summary

Hargrove Engineers & Constructors seeks an experienced Document Control Specialist to manage electronic project files, convert documents between systems, and support project teams with administrative tasks. The role requires a detail-oriented professional with strong organization and communication skills.

Ideal candidates will have 5+ years in document control, familiarity with engineering drawing standards, and exposure to large-format scanning and plotting.

Qualifications

• High School Diploma or equivalent is required. Advanced coursework is preferred.
• 5+ years of relevant industrial experience in document control and administration.
• Must understand company standards and engineering document control standards.
• Knowledge of construction plans and diagrams.
• Experience with large-scale scanner and plotter operation.
• Excellent listening and communication skills, both verbal and written.

Responsibilities

• Document management of electronic files for distribution and conversion between software packages.
• Researching files and records to locate documents as requested by personnel.
• Responding to client requests of all types.
• Generating activity reports as required by project managers.
• Assisting project managers with administrative tasks as necessary.

Skills

Attention to detail

Organization skills

Communication skills

Customer service

Newforma software (preferred)

Education

High School Diploma or equivalent

Advanced coursework preferred

Tools

Newforma Project Center

Microsoft Word

Excel

Access

Outlook

Web Collaboration Tools

Adobe Acrobat

Job description

What You’ll Be Doing

Job Scope: Generally responsible for document management for projects and personnel. This work will be performed under general supervision.

Primary Responsibilities Will Include But Are Not Limited To

• Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying. This requires the use of the Newforma Project Center (training provided).
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Ideal Background

Education:

High School Diploma or equivalent is required. Advanced coursework is preferred.

Experience:

This position requires 5+ years of relevant industrial experience in document control and administration.

Required Knowledge, Skills, And Abilities

• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Knowledge of large-scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat. Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements

• Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.