Document Control Specialist

Hargrove Engineers & Constructors; Richmond (VA); On-site; USD 52,000 - 72,000; Full time

Job summary

Hargrove Engineers & Constructors is seeking a skilled document control specialist to manage electronic project files and related administrative tasks. Under general supervision, you will handle file distribution, research records, respond to client requests, and generate project activity reports.

Ideal candidates have at least 5 years in document control/administration, a high school diploma or equivalent, and strong proficiency with Word, Excel, Outlook, Adobe Acrobat and related tools.

Qualifications

• Requires 5+ years of experience in document control and administration.
• High School Diploma or equivalent required; advanced coursework preferred.
• Knowledge of engineering document control standards and company standards.

Responsibilities

• Document management of electronic files for distribution, including converting between software packages, printing, scanning, and copying.
• Researching files and records to locate documents as requested.
• Responding to client requests of all types.
• Generating activity reports as required by project managers.
• Assisting project managers with administrative tasks.

Skills

Document control

Administration

Attention to detail

Communication

MS Office

Newforma

Client service

Organizational skills

Engineering standards

Plotter/scanner

Teamwork

Adobe Acrobat

Education

High School Diploma

Advanced coursework

Tools

Newforma

Microsoft Word

Microsoft Excel

Microsoft Access

Outlook

Adobe Acrobat

Job description

What You\'ll Be Doing

Job Scope: Generally responsible for document management for projects and personnel. This work will be performed under general supervision.

Primary Responsibilities Will Include But Are Not Limited To

• Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying. This requires the use of the Newforma Project Center (training provided).
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Ideal Background

Education: High School Diploma or equivalent is required. Advanced coursework is preferred.

Experience: This position requires 5+ years of relevant industrial experience in document control and administration.

Required Knowledge, Skills, And Abilities

• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Knowledge of large-scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat. Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements

• Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.