Document Control Specialist II

Hargrove Engineers + Constructors; Baton Rouge (LA); On-site; USD 55,000 - 70,000; Full time

Job summary

Hargrove Engineers + Constructors in Baton Rouge, LA, seeks a document control specialist to manage electronic project files under supervision. Your role includes distributing documents, converting formats, printing, scanning, and maintaining orderly records with accuracy.

You will use Newforma Project Center (training provided) and support project managers with administrative tasks. Strong attention to detail and clear communication are essential for success.

Qualifications

• High School Diploma or equivalent required; advanced coursework preferred.
• 5+ years of relevant industrial document control/administration experience.
• Knowledge of engineering document control standards and construction drawings.

Responsibilities

• Document management of electronic project files and distribution.
• Convert between software packages, print, scan, and copy as needed.
• Research files and respond to client requests; generate activity reports.
• Assist project managers with administrative tasks and project coordination.

Skills

Document control

Attention to detail

Verbal & written communication

Organization

Microsoft Office

Team collaboration

Education

High School Diploma or equivalent

Advanced coursework preferred

Tools

Newforma

Adobe Acrobat

Plotter operation

Job description

What You'll Be DoingJob Scope: Generally responsible for document management for projects and personnel. This work will be performed under general supervision.Primary responsibilities will include but are not limited to:Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying. This requires the use of the Newforma Project Center (training provided).Researching files and records to locate appropriate documents as requested by other personnel.Responding to client requests of all types.Generating activity reports as required by the project managers.Assisting the project managers with administrative tasks as necessary.Ideal BackgroundEducation: High School Diploma or equivalent is required. Advanced coursework is preferred.Experience: This position requires 5+ years of relevant industrial experience in document control and administration.Required Knowledge, Skills, and AbilitiesKnowledge and application of company standards.Knowledge of engineering document control standards.Knowledge and understanding of construction plans and diagrams.Knowledge of large-scale scanner and plotter operation.Ability to organize effectively.Extreme attention to detail.Excellent listening and communication skills, both verbal and written.Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat. Newforma software experience preferred.Exceptional customer service skills and ability to comply with client procedures.Physical RequirementsAbility to sit, stand, or walk for long periods of time.Hargrove CultureWe work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.Equal Opportunity Employment StatementHargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.Hargrove is a drug-free workplace.The selected candidate must be authorized to work in the United States.