Document Control Specialist

Hargrove and Associates, Inc; Richmond (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Job summary

Hargrove and Associates, Inc. is seeking a seasoned document control professional to manage electronic project files under general supervision. Responsibilities include handling document control tasks, converting files, printing, scanning, and copying using Newforma Project Center (training provided).

Researching files and responding to client requests will be required. Strong organizational and communication skills are essential.

Qualifications

• Knowledge of company and engineering document control standards.
• Ability to organize effectively with extreme attention to detail.
• Excellent listening and written/verbal communication skills.
• Proficient in MS Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat.
• Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.
• 5+ years of relevant experience in document control and administration.

Responsibilities

• Document management of electronic files for distribution and conversion between software packages.
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Skills

Attention to detail

Communication skills

Customer service

Listening skills

Education

High School Diploma or equivalent

Advanced coursework

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Adobe Acrobat

Web Collaboration Tools

Newforma

Job description

What You’ll Be Doing Job Scope:

Generally responsible for document management for projects and personnel. This work will be performed under general supervision. Primary responsibilities will include but are not limited to: Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying. This requires the use of the Newforma Project Center (training provided). Researching files and records to locate appropriate documents as requested by other personnel. Responding to client requests of all types. Generating activity reports as required by the project managers. Assisting the project managers with administrative tasks as necessary.

Ideal Background Education:

High School Diploma or equivalent is required. Advanced coursework is preferred.

Experience:

This position requires 5+ years of relevant industrial experience in document control and administration.

Required Knowledge, Skills, and Abilities

Knowledge and application of company standards. Knowledge of engineering document control standards. Knowledge of construction plans and diagrams. Knowledge of large-scale scanner and plotter operation. Ability to organize effectively. Extreme attention to detail. Excellent listening and communication skills, both verbal and written. Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat. Newforma software experience preferred. Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements

Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug‑free workplace. The selected candidate must be authorized to work in the United States.

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