Document Control Specialist II

Hargrove and Associates, Inc; Baton Rouge (LA); On-site; USD 55,000 - 75,000; Full time

Job summary

Hargrove and Associates, Inc. seeks a skilled Document Control Specialist to manage project and personnel documents under supervision. The role focuses on ensuring accurate electronic file distribution, research, and client interactions.

Ideal candidates have 5+ years in document control, familiarity with engineering standards, and strong MS Office and Newforma experience. This position supports project managers and requires meticulous attention to detail and clear communication.

Qualifications

• High School Diploma or equivalent is required.
• Advanced coursework preferred.
• 5+ years of relevant industrial experience in document control and administration.
• Knowledge of engineering document control standards.
• Understanding of construction plans and diagrams.
• Experience with large-scale scanner/plotter operation.
• Excellent listening and communication skills, verbal and written.
• Proficient in Microsoft Word, Excel, Access, Outlook, and Adobe Acrobat.
• Newforma software experience preferred.

Responsibilities

• Document management of electronic files for distribution, including converting between software packages, printing, scanning, and copying.
• Researching files and records to locate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by project managers.
• Assisting project managers with administrative tasks as necessary.

Skills

Document control

Microsoft Office

Newforma software

Communication

Attention to detail

Organizational skills

Education

High School Diploma

Advanced coursework

Tools

Adobe Acrobat

Outlook

Job description

What You'll Be Doing Job Scope:

Generally responsible for document management for projects and personnel. This work will be performed under general supervision.

Primary responsibilities will include but are not limited to:

• Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying.
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Ideal Background Education:

High School Diploma or equivalent is required. Advanced coursework is preferred.

Experience:

This position requires 5+ years of relevant industrial experience in document control and administration.

Required Knowledge, Skills, and Abilities

• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Knowledge of large-scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat.
• Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements

Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

• As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug-free workplace. The selected candidate must be authorized to work in the United States. Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization. Stay informed about new opportunities that are relevant to your profile.